Executive Personal Assistant

Personal & Executive Assistant

This is a part time position.

We are seeking a highly organized, proactive, and trustworthy Personal & Executive Assistant to support a couple with a combination of personal, household, travel, and business-related responsibilities.

This is a high-trust role for someone who is resourceful, responsive, organized, and genuinely enjoys making other people's lives run more smoothly. The ideal candidate is comfortable working in a fast-paced and sometimes changing environment, can anticipate needs without always being given step-by-step direction, and understands that no two days will necessarily look the same.

Responsibilities

Responsibilities will be shared between both principals and may include:

• Managing calendars, appointments, meetings, and reminders
• Coordinating personal and business schedules
• Booking and organizing travel, including flights, hotels, transportation, reservations, and itineraries
• Handling restaurant reservations, appointments, and other personal bookings
• Running errands and handling miscellaneous personal tasks
• Coordinating deliveries, returns, purchases, and service providers
• Researching products, services, travel, vendors, and other requests
• Keeping track of important dates, deadlines, reservations, and follow-ups
• Helping organize and maintain day-to-day personal logistics
• Assisting with household-related coordination as needed
• Communicating with vendors, businesses, team members, and other contacts on our behalf
• Assisting with email, scheduling, follow-ups, and administrative tasks
• Helping prepare for meetings, calls, travel, or events
• Keeping track of outstanding tasks and proactively following through until they are completed
• Handling occasional last-minute requests or schedule changes
• Supporting miscellaneous personal or executive projects as they arise

For one principal, the position will lean more heavily toward personal assistant responsibilities. For the other, the position will include a combination of personal and executive assistant responsibilities.

Who We're Looking For

We are looking for someone who is:

• Extremely organized and detail-oriented
• Proactive rather than purely task-driven
• Reliable and consistent with follow-through
• A strong communicator
• Comfortable taking initiative and figuring things out independently
• Resourceful and good at problem-solving
• Able to prioritize when several things are happening at once
• Comfortable with changing schedules and occasional last-minute requests
• Professional when communicating with businesses, vendors, and other contacts
• Discreet and respectful of privacy
• Tech-savvy and comfortable learning new apps and systems
• Positive, flexible, and easy to work with
• Comfortable working closely with a couple and balancing requests from two people

Previous PA, EA, hospitality, luxury service, operations, or similar experience is preferred, but we care just as much about initiative, judgment, organization, and reliability.

Schedule & Availability

This is a part-time position.

The role requires flexibility. While most responsibilities will take place during normal working hours, occasional evenings, weekends, travel days, or time-sensitive requests may arise.

We are looking for someone who understands the nature of a personal assistant position while still maintaining clear communication around availability and scheduling.

Confidentiality

Because this position involves access to private schedules, travel information, business matters, and personal aspects of our lives, discretion and confidentiality are extremely important. The selected candidate will be required to sign an NDA.

Compensation

Compensation: 3,000

Final compensation will depend on experience, availability, and the overall scope of the position.

To Apply

Please send your résumé along with a short introduction telling us:

• Your previous PA/EA or relevant experience
• Your current availability
• Why you think you would be a good fit for this type of role
• Your experience handling travel, scheduling, errands, or executive support

We are looking for someone who ultimately becomes a trusted right hand—someone who learns how we operate, stays several steps ahead, and helps take the small and large logistical tasks off our plates.

Pay: $3,000.00 per month

Work Location: Hybrid remote in Miami, FL 33131