Executive Personal Assistant

Personal Assistant

Company: Westlake Staffing Corp
Position: Personal Assistant
Job Type: Full-Time
Schedule: Monday–Friday

Job Summary

We are seeking a dependable, organized, professional, and highly motivated Personal Assistant to provide direct support to company leadership.

The ideal candidate will be proactive, trustworthy, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment. This position requires someone who can stay organized, communicate professionally, maintain confidentiality, and help ensure that both daily business and administrative responsibilities are completed efficiently.

Key Responsibilities

• Manage and organize daily schedules, appointments, meetings, and reminders
• Maintain calendars and assist with scheduling and coordinating meetings
• Answer and make phone calls, emails, and text communications as needed
• Follow up with employees, clients, vendors, and other business contacts
• Prepare and organize documents, reports, forms, and correspondence
• Assist with administrative and office-related duties
• Maintain organized electronic and physical records
• Track important deadlines, appointments, meetings, and follow-up items
• Assist with travel arrangements, reservations, and itineraries when needed
• Help coordinate meetings and company activities
• Run occasional business-related errands
• Assist with special projects and assignments
• Handle confidential business and personal information with discretion
• Help prioritize daily tasks and ensure important matters receive timely follow-up
• Provide additional administrative and personal support as needed

Qualifications

• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Office Coordinator, or similar role preferred
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Professional and dependable
• Strong attention to detail
• Ability to multitask and prioritize responsibilities
• Comfortable working independently and taking initiative
• Proficient with email, Microsoft Office, Google Workspace, calendars, and general computer applications
• Ability to learn new systems and technology quickly
• Must maintain confidentiality and exercise good judgment
• Reliable transportation and valid driver's license preferred

Preferred Qualifications

• Bilingual English/Spanish is strongly preferred
• Experience working in staffing, recruiting, HR, payroll, or a similar business environment is a plus
• Experience supporting an owner, executive, or senior manager is a plus
• Comfortable communicating with employees and business clients

Required Qualifications

• Expert-level Microsoft Excel skills are required
• Must be highly proficient with advanced Excel formulas and functions, including XLOOKUP/VLOOKUP, IF statements, SUMIF/SUMIFS, COUNTIF/COUNTIFS, PivotTables, filtering, sorting, and data validation
• Ability to create, organize, maintain, and troubleshoot complex spreadsheets
• Ability to analyze large amounts of data and create clear reports and summaries
• Experience creating Excel trackers, payroll reports, employee lists, billing reports, and operational spreadsheets
• Ability to identify spreadsheet errors and reconcile discrepancies
• Strong computer and data-entry skills with excellent accuracy
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Ability to multitask and manage competing priorities
• Professional, dependable, and highly detail-oriented
• Ability to work independently and take initiative
• Ability to maintain confidential business, employee, payroll, and client information
• Bilingual English/Spanish strongly preferred
• Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, or similar position preferred

Excel Requirement

This position requires advanced/expert knowledge of Microsoft Excel. Candidates who do not have strong Excel skills should not apply.

Applicants should be comfortable completing an Excel skills assessment during the interview process.

Pay: $18.00 - $24.00 per hour

Work Location: In person