Executive Personal Assistant

Overview

We are seeking a highly organized, proactive, and energetic Executive Personal Assistant to provide comprehensive administrative support to senior leadership. This role is vital in ensuring seamless daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across teams. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a passion for delivering outstanding support with professionalism and discretion.

Duties

• Manage and coordinate busy executive calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and DocuSign.
• Serve as the primary point of contact for internal and external communication, demonstrating excellent phone etiquette and handling confidential information with integrity.
• Organize and facilitate events, meetings, and conferences, including venue booking, logistics planning, catering coordination, and technical setup using video conferencing software.
• Prepare detailed reports, correspondence, presentations, and proofreading documents to ensure clarity and accuracy.
• Oversee office management tasks such as filing systems, data entry, bookkeeping with QuickBooks, and managing multi-line phone systems to maintain operational efficiency.
• Assist with project coordination by tracking deadlines, preparing agendas, taking minutes during meetings, and collaborating with C-suite executives on strategic initiatives.
• Handle business documentation processes including invoicing, expense reporting, and managing internal communication channels to streamline workflows.

Qualifications

• Proven experience as an executive assistant or personal assistant supporting senior management in a dynamic environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and technical tools such as video conferencing platforms.
• Excellent organizational skills with the ability to prioritize tasks effectively and manage multiple projects simultaneously.
• Demonstrated ability to handle confidential information discreetly with professionalism.
• Exceptional written and verbal communication skills coupled with keen attention to detail for proofreading and transcription tasks.
• Experience in event planning, office management, bookkeeping (QuickBooks), and project coordination is highly desirable.
• Ability to work independently with minimal supervision while collaborating seamlessly with teams across departments.

Join us in this exciting role where your organizational prowess will empower leadership success! We are committed to fostering a supportive environment that values your contributions while offering opportunities for growth in a vibrant professional setting.

Pay: $24.00 - $30.00 per hour

Work Location: In person