Executive Personal Assistant

We are looking for a highly organised, professional, and proactive Executive Personal Assistant (PA) to the CEO to provide high-level administrative, organisational, and executive support.

The successful candidate will be required to work closely with the CEO, ensuring that their daily schedule, meetings, correspondence, travel arrangements, and administrative requirements are managed efficiently and professionally.

This is a high-trust position that requires discretion, excellent communication skills, strong attention to detail, and the ability to manage confidential information.

Key Responsibilities

· Provide comprehensive administrative and executive support to the CEO.

· Manage the CEO's diary, appointments, meetings, and commitments.

· Coordinate internal and external meetings, including preparing meeting agendas and documentation where required.

· Take accurate meeting minutes and follow up on outstanding action items.

· Manage correspondence, emails, telephone calls, and other communications on behalf of the CEO.

· Prepare presentations, reports, letters, documents, and other executive correspondence.

· Coordinate local and international travel arrangements, including flights, accommodation, transport, and itineraries.

· Maintain confidential and sensitive company and executive information.

· Liaise professionally with clients, staff, suppliers, business partners, etc.

· Follow up on tasks and matters delegated by the CEO and ensure deadlines are met.

· Assist the CEO with personal and business-related administrative requirements where appropriate.

· Maintain an organised filing and document management system.

· Conduct research and gather information as requested by the CEO.

· Assist with projects and ad-hoc assignments as required.

· Anticipate the CEO's needs and proactively address administrative requirements before they become urgent.

Requirements

· Grade 12 / Matric qualification.

· Relevant qualification in Office Administration, Business Administration, Executive PA, or a related field will be advantageous.

· Minimum 3–5 years' experience as an Executive PA, Personal Assistant, Executive Assistant, or similar role.

· Previous experience supporting a CEO, Director, Executive, or senior management is highly advantageous.

· Excellent written and verbal communication skills.

· Strong organisational and time-management skills.

· High level of computer literacy, particularly Microsoft Office (Word, Excel, Outlook and PowerPoint).

· Ability to manage multiple priorities and work under pressure.

· Excellent attention to detail.

· Strong interpersonal and relationship-building skills.

· Ability to maintain strict confidentiality and exercise sound judgement.

· Professional appearance and manner.

· Valid driver's licence and own vehicle will be advantageous.

Key Competencies

· Highly organised and structured

· Proactive and solutions-driven

· Professional and well presented

· Trustworthy and discreet

· Confident and assertive when required

· Able to work independently

· Excellent at prioritising and multitasking

· Calm under pressure

· Reliable and adaptable

· Strong attention to detail

Pay: From R12 000,00 per month

Work Location: In person