Executive Personal Assistant

We are seeking a highly organized, discreet, and proactive Personal Assistant (PA) to the CEO with at least 10 years of relevant experience providing comprehensive personal and professional support to senior executives or high-profile individuals.

The successful candidate will be responsible for managing and coordinating the CEO’s personal, professional, and family affairs, ensuring smooth day-to-day operations and the efficient handling of all related arrangements. This role requires exceptional organizational skills, sound judgment, outstanding attention to detail, and the highest level of confidentiality and professionalism.

Key Responsibilities:

• Provide comprehensive personal and administrative support to the CEO, ensuring the seamless coordination of professional, personal, household, and family-related activities.
• Manage the CEO’s personal and family calendars, including appointments, meetings, travel schedules, and social engagements.
• Handle personal errands, reservations, purchases, and household arrangements efficiently and discreetly.
• Coordinate domestic staff schedules, household maintenance, and external service providers to ensure smooth household operations.
• Plan and organize family events, travel arrangements, and related logistics, ensuring all details are handled accurately and professionally.
• Maintain strict confidentiality regarding the CEO’s personal, family, financial, and business matters.
• Coordinate with healthcare, wellness, and fitness providers to manage appointments and personal schedules as required.
• Prepare, organize, and maintain personal correspondence, records, and documentation in both digital and physical formats.
• Monitor pending tasks, follow up on commitments, and ensure all personal, family, and household matters are completed on time.
• Assist with personal projects, lifestyle management, property-related arrangements, and other requirements as assigned by the CEO.
• Anticipate the CEO’s needs, proactively resolve day-to-day challenges, and manage changing priorities with minimal supervision.
• Remain flexible and available to handle urgent matters and after-hours requirements when necessary.

Requirements:

• Bachelor’s degree preferred; equivalent relevant professional experience may be considered.
• Minimum 10 years of proven experience as a Personal Assistant or Executive Assistant , preferably supporting a CEO, business owner, senior executive, or high-profile individual.
• Experience in the architecture, engineering, interior design, or construction industry is highly preferred , with an understanding of the professional environment and business operations within these sectors.
• Demonstrated experience managing both personal and professional affairs, including family schedules, household coordination, travel, and lifestyle arrangements.
• Excellent organizational, planning, multitasking, and problem-solving skills.
• High level of discretion, integrity, and ability to handle sensitive information confidentially.
• Strong communication, interpersonal, and coordination skills.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel, and familiarity with digital scheduling and productivity tools.
• Ability to work independently, anticipate requirements, and manage competing priorities effectively.
• Flexible and adaptable, with willingness to accommodate urgent requests and after-hours responsibilities when required.