Executive Personal Assistant

Pascal Health Institute is seeking an exceptional Executive & Personal Assistant to work directly with the founder of an established chiropractic and healthcare practice in Cary, North Carolina.

This is a diverse, hands-on position combining executive assistance, personal assistance, administrative responsibilities, prospective-patient communication, and patient coordination.

We are looking for a highly organized, personable, resourceful individual who takes initiative, anticipates needs, and is comfortable managing a wide variety of responsibilities.

This is not a traditional desk-only administrative position. The ideal candidate enjoys variety, solving problems, interacting with people, and helping a busy professional and healthcare organization operate smoothly.

Primary Responsibilities

Executive & Personal Assistance

• Provide direct administrative and personal assistance to the practice founder.
• Manage scheduling, appointments, correspondence, and organizational tasks.
• Assist with personal projects, errands, purchasing, and other day-to-day responsibilities.
• Coordinate projects, follow up on outstanding tasks, and ensure timely completion.
• Anticipate needs, solve problems independently, and maintain confidentiality.

Prospective-Patient Communication

• Respond professionally and warmly to inquiries from prospective patients.
• Assist prospective patients with information about the practice and available services.
• Schedule complimentary Zoom consultations for prospective patients.
• Maintain organized follow-up communication and scheduling records.
• Help create an exceptional first impression of Pascal Health Institute.

Office Responsibilities

• Welcome patients and help coordinate their visit.
• Assist with patient scheduling, room preparation, and patient flow.
• Following training, assist with the setup and operation of designated therapeutic equipment and wellness services, including Pelvic Pulse and infrared-mat services.
• Maintain an organized, professional, comfortable, and inviting clinical environment.
• Assist with day-to-day operations to ensure an exceptional patient experience.

Qualifications & Personal Attributes

We are seeking someone who demonstrates:

• Exceptional organizational abilities and attention to detail.
• Excellent written and verbal communication skills.
• A warm, friendly, confident, and professional demeanor.
• Strong initiative and the ability to work independently.
• Good judgment, discretion, and reliability.
• The flexibility to move comfortably between administrative, personal, and patient-facing responsibilities.
• Strong computer skills and the ability to learn new systems.
• The ability to prioritize competing tasks and follow projects through to completion.
• Dependable transportation for on-site work and occasional local errands.

Previous executive assistance, personal assistance, administrative, or customer-service experience is valuable.

Pay: $28.00 - $35.00 per hour

Benefits:

• Employee discount
• Paid time off

Work Location: In person