Executive Personal Assistant

Experienced Executive / Personal Assistant to the President

Pay: $24.00 per hour

Job Summary

We are seeking an experienced, highly organized, and dependable Executive / Personal Assistant to support the President directly. The primary focus of this role is managing the President’s schedule, communications, reminders, and follow-through. The position also includes personal assistance and related office support.

The ideal candidate has proven experience supporting a business owner or senior executive, communicates professionally, handles confidential information with discretion, and stays organized in a fast-paced e-commerce environment.

Key Responsibilities

• Manage the President’s calendar, including scheduling and rescheduling appointments, confirming meetings, and coordinating details.
• Coordinate calls by placing and receiving them, taking accurate messages, routing calls, and following up on missed calls and voicemails.
• Monitor the President’s email communications, draft professional replies, track conversation threads, and ensure timely follow-through.
• Provide reminders for tasks, deadlines, appointments, and follow-ups.
• Track action items from calls and meetings, follow up on progress, and provide status updates to the President.
• Assist with personal errands and support tasks as needed.
• Organize and maintain the President’s digital and physical files and paperwork.
• Provide related office support, including printing, scanning, copying, labeling, ordering supplies, and helping maintain an orderly workspace.

Required Qualifications

• Previous experience as an executive assistant, personal assistant, or in a similar role supporting a business owner or senior executive.
• Experience working in or supporting an e-commerce business.
• Strong organizational and time-management skills, including the ability to manage competing priorities.
• Excellent written communication skills and the ability to draft clear, professional emails.
• High attention to detail and dependable follow-through.
• Comfortable managing calendars, email inboxes, reminders, and task-tracking systems.
• Professional discretion when handling sensitive or confidential information.
• Basic administrative skills, including filing, scanning, ordering supplies, and general clerical support.

Preferred Qualifications

• Experience with time-blocking, task management, or executive operations support.
• Familiarity with Outlook, Google Workspace and Microsoft Office.
• Bachelor’s degree preferred.

What Success Looks Like

• The President’s schedule is accurate, confirmed, and proactively maintained.
• Email threads receive timely attention, with replies and follow-ups tracked.
• Tasks, appointments, and deadlines are consistently remembered and followed through.
• The President receives reliable, professional support and timely updates.
• Related office paperwork, files, and supply needs are handled in an organized manner.

Pay: $24.00 per hour

Work Location: In person