Executive Personal Assistant to the Founder (Operations & Focus Shield)

Important note: ALL APPLICANT MUST ABLE TO SPEAK CHINESE

Company Name: Lumira Group (Lumira Creators | Lumira Gift)

THE MISSION: Why This Role Exists

At Lumira Group, we run a high-octane ecosystem built on speed, aesthetic dominance, and zero bureaucracy. We are scaling rapidly across two major verticals: Lumira Creators (our high-traffic media engine commanding millions of organic views) one of our top tier IP that we build from scratch to now (IG: QUEKQUEK_02) and Lumira Gift (our luxury emotional commerce brand delivering premium physical products).

As the Executive Personal Assistant, your ultimate KPI is Friction Reduction. You are not a passive clock-watcher or a generic clerk; you are the operational engine and strategic shield for the Founder. Your job is to intercept small problems, streamline studio logistics, and handle administrative chaos so the Founder can focus entirely on high-stakes brand negotiations, macro strategy, and expanding the business.

THE LUMIRA CREED: Our Culture & Values

If you are looking for a slow, comfortable 9-to-5 corporate desk job, please do not apply. We move with intense focus and expect our core team to align perfectly with our ecosystem:

⚔️ Our 4 Action Cultures

⚙️ Self-Driven (自我驱动): You do not wait for commands. You see an operational bottleneck, you build a process, and you fix it. You own your timeline.

🧠 Emotional Professionalism (情绪专业): Startups move fast. We keep it 100% real, stay rational under tight deadlines, and leave drama at the door.

🚀 Refuse to be Ordinary (不甘平凡): From the way you organize an internal folder to how you interface with vendors, everything must meet a premium, high-aesthetic standard.

💎 Growth Above All (成长至上): We expect you to constantly upgrade your skills and optimize your workflows as our business scales.

🛡️ Our 3 Core Mindsets

🙏 Gratitude (感恩) | 🤝 Selflessness (无私) | 👁️ Respect (尊重)

We operate flatly and transparently. No office politics. We protect each other’s time and respect each other’s focus.

THE ROLE: What You’ll Actually Do

You will manage the operational heartbeat of our LUMIRA GROUP and act as the ultimate gatekeeper for the Founder.

Focus & Calendar Gatekeeping: Protect the Founder’s schedule from low-leverage distractions. Manage incoming inquiries and handle first-line resume filtering for hiring pipelines.

HQ & Studio Operations: Take full ownership of our brand-new Puchong creative studio. Manage utilities, coordinate with maintenance vendors, organize physical files, and handle immediate courier/logistics turnarounds.

Corporate & Vendor Admin: Coordinate with corporate secretarial partners for routine filings (SSM, LHDN tracking), manage localized accounts/expenses, and keep paperwork airtight.

Campaign Liaison: Support the Founder in prepping for crucial brand partnership meetings, track action items for our ongoing content/product campaigns, and ensure deadlines are met across the team.

WHO YOU ARE (The Spec Sheet)

High Time-Granularity: You move with absolute urgency. When a task drops, you drive it to completion immediately without needing to be micromanaged.

Digitally Fluent: Highly proficient in modern digital workspaces (Google Workspace, cloud drives, online banking, and task-management apps).

Sharp Bilingual Communicator: Excellent command of both English and Mandarin (written and spoken) to professionalize interactions with internal creative talent, premium suppliers, and corporate entities.

Highly Organized: You thrive in dynamic environments. When five different operational needs hit at once, you prioritize through cold logic, not panic.

THE PERKS: What’s In It For You

Direct Strategic Access: Work directly alongside the Founder. You will get a front-row seat to how a multi-million view media machine and a luxury retail brand are scaled simultaneously.

Premium Tactical HQ: Work out of our newly set-up, beautifully curated creative studio in Bandar Puteri, Puchong.

Fast-Track Progression: We don't care about seniority; we care about outcomes. High performance is rewarded with immediate opportunities to take on larger operational leadership roles as Lumira continues to scale.

Most importantly, we care for people we care for your future ! we can always have a talk how can we build a future together !

HOW TO APPLY

Drop us your resume !

Let's bring order to the empire. Apply now.