Executive, Procurement & Quantity Surveyor

About the role

This role encompasses procurement and contract management responsibilities. The procurement function involves executing, controlling and monitoring the implementation of procurement procedures in accordance with established procedures and company objectives. The contract management function involves handling pre-contract and post-contract works, including preparation of proposal and tender documents, site investigations, contract monitoring, and final account management.

Key responsibilities

• Procurement

• To execute, control and monitor the implementation of procurement procedures and ensure that all procurement activities are in accordance with establish procedures and supports the company's objectives.

• Assist HOD in daily procurement operations process from PR to PO issuance.

• Source potential vendors (Local & International) and evaluate their products based on brief given.

• Negotiate, identify cost-saving opportunities and implement cost reduction initiatives.

• Make comparisons between supplier's goods based on price, quality, and delivery lead time.

• Work closely with various team members to ensure project procurement activities are aligned with project requirements, timeliness and within budget.

• Maintain accurate records (Master Listing PO, Cost Saving, GRN etc) of all procurement activities efficiently.

• Perform evaluation, assessment and performance, monitoring, vendor relationship management and continuous improvement for the company.

• Monitor daily planning and following up on Purchase Orders delivery and shipment schedule of equipment to ASMA's office or at site.

• To coordinate delivery and to ensure a minimum stock level for consumable item is kept at all times.

• Match/verify invoices with delivery orders and Purchase Order.

• Responsible for the store operation in accordance with company policies and procedures.

• Assist to prepare documentation for company annual audit as per ISO 2009:2015

• Contract Management

• To handle pre-contract works such as preparation of proposal or tender document, comparison and analyzing of rate during tender and request for quotation.

• To assist in preparing the wining price and preliminary estimated to client with intelligent information from Business Development (Water and Wastewater).

• To give an advice on bill of quantity for client to prepared the document tender for tender process.

• To execute site investigation or site visit together with Business Development and execution team before giving the budgetary.

• Attend tender negotiation or tender clarification with management in tender process.

• To established and annual review standard costing for future reference.

• Guided for estimate the forecast budget.

• Liase with authorities (e.g IWK) in assisting consultant for PDC approval.

• Provide feedback to contract manager and management on estimated

• To monitor and handle all post-contract works of the project.

• Review contract drawing and documents to highlight deviation. cost.

• Prepare the monthly progress claim and join site valuation with client's representative.

• To check subcontractor certificate claim and arrange join site measurement on monthly basis.

• To attend progress meeting arrange by client's representative.

• Prepare for submission of variation order (VO) with supporting document.

• To carry out re-measurement works for final account.

• Provide feedback to contact manger and management on Variation Order Claims, Finalization of Project Accounts and other contractual matters.

• Performed the brainstorming department business plan in budgetary including key performance indicator (KPI's) to be achieved.

• To perform other responsibilities as assigned by superior or management from time to time.

About you

• Ability to perform evaluation, assessment and performance monitoring, vendor relationship management and continuous improvement
• Knowledge of store operation in accordance with company policies and procedures
• Ability to prepare documentation for company annual audit as per ISO 2009:2015
• Experience in contract drawing and document review to highlight deviation
• Ability to prepare monthly progress claim and join site valuation with client's representative
• Experience in attending progress meetings and preparing variation order submissions with supporting documents