Executive - Procurement

Skills

• Negotiation Skills
• Communication Skills
• Computer Skills
• Problem Solving Skills
• Leadership Skills

Duties & Responsibilities

• Job description
• Job Summary
• We are looking for a dynamic Purchase Executive with 2-5 years of experience in the Food & Beverage (F&B) or Retail industry. The candidate will be responsible for end-to-end procurement activities, vendor management, sourcing, and cost optimization while ensuring timely availability of materials and compliance with quality standards.
• Key Responsibilities
• Source and procure food, beverage, retail, packaging, consumables, and non-food items from approved vendors.
• Identify, evaluate, and negotiate with vendors to obtain the best quality, pricing, and commercial terms.
• Raise Purchase Orders (POs) after vendor finalization and obtain internal approvals.
• Ensure timely procurement and delivery of materials to support business operations.
• Manage Just-in-Time (JIT) procurement for perishable and fast-moving products.
• Develop and maintain strong relationships with suppliers and monitor vendor performance.
• Conduct market research to identify new suppliers, products, and cost-saving opportunities.
• Negotiate annual contracts and ensure timely renewal of vendor agreements.
• Coordinate with Operations, Stores, Finance, and other departments to understand procurement requirements.
• Monitor inventory levels and coordinate replenishment to avoid stock shortages or excess inventory.
• Analyze procurement data, pricing trends, and supplier performance to improve procurement efficiency.
• Ensure compliance with company procurement policies and quality standards.
• Perform risk assessment for supply contracts and develop contingency plans for critical items.
• Control procurement spend and contribute to long-term cost savings initiatives.
• Required Skills
• Experience in procurement within the F&B or Retail industry is mandatory.
• Strong vendor management and negotiation skills.
• Good knowledge of food ingredients, beverages, retail merchandise, packaging materials, and consumables.
• Understanding of inventory management and procurement planning.
• Excellent communication, coordination, and analytical skills.
• Proficiency in MS Excel and Microsoft Office.
• Working knowledge of ERP systems (SAP, Oracle, Microsoft Dynamics, Zoho, or similar) is an added advantage.
• Qualification
• Bachelor's Degree in Commerce, Business Administration, Supply Chain, Hotel Management, or a related discipline.
• 2 - 5 years of relevant experience in F&B or Retail Procurement/Purchase.
• Preferred Candidate Profile
• Experience in restaurants, cafs, QSRs, food chains, supermarkets, retail chains, cloud kitchens, FMCG, or hospitality procurement.
• Ability to manage multiple vendors and procure both food and non-food categories.
• Strong commercial acumen with a focus on quality, cost optimization, and timely deliveries.
• Role: Purchase Executive / Officer
• Industry Type: Travel & Tourism
• Department: Procurement & Supply Chain
• Employment Type: Full Time, Permanent
• Role Category: Procurement & Purchase
• Education
• UG: Any Graduate