Executive - Procurement

Key Responsibilities

• Manage end-to-end procurement activities for OPEX categories including office supplies, facility management, maintenance, IT, travel, professional services, consumables, and other operational requirements.

• Receive and validate purchase requisitions from various departments.

• Source and evaluate vendors based on cost, quality, delivery, service, and commercial terms .

• Obtain and compare quotations and prepare commercial evaluations.

• Negotiate pricing, payment terms, delivery schedules, and contractual conditions with suppliers.

• Create and process Purchase Orders (POs) in accordance with company policies and approval procedures.

• Follow up with vendors to ensure timely delivery of materials and services.

• Maintain and develop an approved vendor/supplier database.

• Monitor supplier performance and resolve delivery, quality, billing, and service-related issues.

• Coordinate with Finance, Accounts, Administration, Facilities, IT, Operations, and other business functions for procurement requirements.

• Identify opportunities for cost savings, process improvement, and vendor consolidation .

• Ensure procurement activities comply with company policies, internal controls, and applicable statutory requirements.

• Maintain proper documentation for quotations, comparative statements, POs, invoices, contracts, and vendor records.

• Track OPEX spending and support periodic procurement and spend analysis reports.

• Assist in annual rate contracts, service agreements, and renewal negotiations.

• Support internal and external audits by providing required procurement documentation.

  Required Qualifications

• Bachelor's degree in Supply Chain Management, Procurement, Business Administration, Commerce, or a related field .

• 25 years of experience in procurement, purchasing, sourcing, or supply chain operations, preferably with OPEX procurement exposure.

• Experience with ERP/procurement systems such as SAP, Oracle, or similar platforms.

• Good knowledge of MS Excel and procurement documentation.

  Key Skills

• Vendor sourcing and management

• Negotiation and commercial evaluation

• Purchase order management

• OPEX spend management

• Cost reduction and value optimization

• Contract and rate -contract management

• Strong analytical and problem-solving skills

• Good communication and stakeholder-management skills

• Attention to detail and follow-up skills

• Ability to work under deadlines and manage multiple requirements

  Key Performance Indicators (KPIs)

• Procurement cost savings

• PO processing turnaround time

• On-time delivery /service completion

• Vendor performance

• Compliance with procurement policies

• OPEX budget adherence

• Reduction in purchase cycle time

• Supplier consolidation and negotiated savings

  Preferred Experience

Experience in procurement of facility management, maintenance services, office/admin expenses, IT procurement , travel, manpower/services , consumables, AMC contracts , and other indirect /OPEX categories would be an advantage.

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