Executive - Procurement

Key Responsibilities:

Strategic Sourcing

• Collaborate with respective business segment procurement team to identify product / services / solution requirement and to establish standards and specifications for sourcing
• Key involvement & participation in sourcing events and key activities amongst others include identifying vendors, defining selection criteria, managing RFX, preparing price compilation, evaluating samples for quality sourcing, shortlisting & evaluating vendors to proceed for win-win negotiation
• Secure most optimal pricing for product/services/solution through win-win negotiation with vendors and tabulate the potential savings
• Prepare reports for management for vendor recommendation with details on negotiated savings
• Prepare contracts within the stipulated KPI timeline
• Prepare and circulate weekly price index analysis
• Primary categories responsible for including but not limited to, multi-functional printers, computer forms, printing services, pantry items, courier services, safety shoes, outsourced Nepalese security services, general stationery, personal paper products, plastic bags for Hospitality and Healthcare, photocopier paper, live plant rental, washroom hygiene services and other categories as and when required

Vendor Management & Monitoring

• Perform spent analysis to identify opportunities for buying synergies
• Perform spent analysis and assessment for non-catalog items for further planning on sourcing decision
• Collaborate with business segment procurement teams to gather feedback on product quality, vendor’s performance and services
• Prepare, interpret & present to management the analysis on spend trend
• Research on reputable and reliable vendors from the market
• Create and update vendor database to maintain and administrate authorized vendors
• Maintain strong professional relationships with vendors, being mindful to adhere to the Group’s ABC Policy
• Maintain detailed records of Vendor Assessment in the shared drive or shared folder (providing key information whether the vendor should be used again in future)
• Monitor vendor’s performance to ensure fulfilment & compliance with all contractual terms and conditions

Procurement System: System Administrator and Support

• To act as the system administrator to support system user creation, updates & maintenance
• Collaborate with IT Shared Service to provide user/vendor training as needed
• Develop tutorial video to facilitate effective productive knowledge sharing or exchange of knowledge
• Involve in new procurement system implementation and any other related activities
• Other ad-hoc assignment/ task as assigned by line manager from time to time

Key Requirements:

• Degree in Business Administration, Supply Chain Management, Procurement, Finance & Accounting or any related discipline.
• Minimum 2 years of relevant experience in procurement, planning, contract management and negotiation.
• Good interpersonal, analytical and commercial acumen skills
• Excellent written and verbal communication skills (English and Chinese).
• Self-driven, with strong values of integrity, humility and excellence.
• A strong team player, with the ability to collaborate effectively with stakeholders and various internal and external parties across the Group
• Experience working with e-Sourcing platforms would be an advantage