EXECUTIVE - PROCUREMENT (OPERATION BUYER) (EG07)

Job Purpose

Supports day-to-day procurement operations to ensure timely purchasing execution, effective supplier coordination, accurate documentation, system transactions, and compliance with established procedures.

Focuses on operational execution and coordination while gaining guided exposure to sourcing and procurement processes.

Serves as an entry and development role within Procurement, building a foundation for progression into more complex sourcing responsibilities.

Responsibilities

1. Execute daily procurement operations including purchase order processing, delivery follow-up, and inbound progress claim processing according to approved requests.

2. Prepare RFQ/RFP documentation, comparison tables, and data for sourcing activities and managerial review.

3. Manage supplier sourcing and qualification by compiling supplier information and handling safety, technical, and commercial documentation.

4. Coordinate with suppliers to confirm order accuracy, schedule deliveries, and address any delivery or quality issues.

5. Serve as the operational contact for end-users by managing procurement requests, clarifying requirements, and providing status updates.

6. Carry out procurement transactions in strict compliance with SOPs, policies, and the Code of Business Conduct.

7. Conduct supplier and contractor evaluations by preparing required data and documentation in line with SOP schedules.

8. Maintain procurement records, filing systems, shipment documentation, duty exemption checklists, and ISO-related records.

9. Generate operational data, KPI updates, and routine reports to monitor procurement performance.

10. Drive continuous improvement initiatives, implement system updates, and carry out additional operational procurement tasks as assigned.

Qualification and Experience

1. Bachelor’s Degree in Procurement, Supply Chain Management, Business Administration, or a related field from a recognised institution.

2. Minimum 1 year of relevant experience in procurement or purchasing operations; fresh graduates are welcome.

3. Demonstrate understanding of procurement processes, sourcing fundamentals, and supplier coordination.

4. Operate ERP/P2P systems and Microsoft Office applications including Excel, Word, and PowerPoint.

5. Prepare procurement documentation, basic reports, and comparison tables in compliance with SOPs and ISO requirements.