Executive, Procurement (Procurement Engineering & Systems)

Key Roles and Responsibilities:-

1. Procurement Systems & Digital Transformation Support

• Support the implementation, maintenance and enhancement of procurement systems and digital

solutions.

• Assist in gathering and documenting user requirements, system issues and process requirements.

• Support system testing, UAT, data preparation and system implementation activities.

• Monitor system issues and coordinate with relevant users, IT and system providers for resolution.

• Maintain procurement data, reports and system records to ensure accuracy and completeness.

• Support the preparation of system dashboards and reports.

2. Engineering Procurement & Sourcing Support

• Support sourcing and procurement activities for engineering requirements, including CAPEX,

MRO, machinery, equipment, spare parts and technical services.

• Assist in RFQ/tender preparation, supplier quotation analysis, price comparison and

documentation.

• Support supplier evaluation and procurement data analysis.

• Coordinate with Engineering, Mill, Estate and Operations users on procurement requirements and

follow-up.

• Assist in monitoring sourcing activities, delivery status and procurement-related issues.

3. Process Improvement & Administration

• Support the review and documentation of procurement workflows, SOPs, templates and

processes.

• Identify operational issues and opportunities for process improvement and digitalisation.

• Maintain proper procurement records and documentation for reporting, audit and compliance

purposes.

• Provide administrative and analytical support for procurement improvement initiatives.

4. Stakeholder & Supplier Coordination

• Coordinate with Engineering, Operations, Finance, IT and other relevant stakeholders on

procurement and system-related matters.

• Liaise with suppliers and contractors on quotations, documentation and procurement-related

follow-ups.

• Escalate significant system, procurement or supplier issues to the Assistant Manager for further

action.

Requirements: -

• Bachelor’s Degree in Procurement, Supply Chain Management, Engineering, Business Administration or a related field.

• 2–4 years of relevant experience in procurement, engineering procurement, supply chain or procurement systems, preferably within plantation, palm oil mill, manufacturing, property development or production/factory environments.

• Exposure to ERP, procurement, e-procurement or other business systems; experience supporting system

  implementation or enhancement is an advantage.

• Basic understanding of engineering procurement, including CAPEX, MRO, machinery/equipment, spare

  parts and technical services.

• Experience in RFQ/tender administration, quotation analysis, price comparison and supplier coordination.

• Good data management, analytical and problem-solving skills, with proficiency in Microsoft Excel and other

  reporting tools.

• Good communication, coordination and stakeholder management skills.

• Good understanding of procurement governance, processes and controls.

• Detail-oriented, organised and able to manage multiple tasks effectively.

• Proficient in Microsoft Excel, PowerPoint and other data/reporting tools.

• Ability to work under pressure and meet tight deadlines.

• Willingness to travel for outstation assignments across Peninsular Malaysia, Sabah and Sarawak.

• Fit to work and has a good attendance record.