Executive, Programme Administration

Company description:

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore

Job description:

Job Description

• Curriculum and Academic Support
Assist Programme Directors and faculty in curriculum implementation, academic initiatives, and preparation of programme materials
• Examinations and Academic Reviews Coordination
Coordinate examination logistics, final reviews, marks processing, academic awards, graduation matters, and examination-related administrative processes
• Student and Faculty Engagement Support
Provide administrative support for students and faculty, including coordination of exhibitions, workshops, overseas trips, outreach activities, and programme events
• Communications and Stakeholder Coordination
Prepare and disseminate programme communications, manage enquiries, update websites and programme materials, and liaise with internal and external stakeholders
• Administrative and Operational Support
Maintain records, prepare reports, coordinate documentation, and support departmental operational matters
• Ad-Hoc Projects and Continuous Improvement
Support ad-hoc initiatives, process improvements, workshops, and departmental projects

Qualifications

• Bachelor's degree in Architecture, Design, Communications, Arts, Social Sciences, or related discipline.
• Minimum 3-5 years of administrative or academic programme support experience.
• Prior experience in higher education environment would be advantageous.
• Experience supporting studio-based academic programmes and project coordination is preferred.
• Strong organisational, interpersonal, and communication skills.
• Able to work independently and manage multiple priorities in a fast-paced environment.
• Strong attention to detail and problem-solving abilities.
• Team player with positive and service-oriented attitude.
• Proficient in Microsoft Office applications and administrative systems.
• Familiarity with academic administration processes and systems is advantageous.
• Experience in event coordination, scheduling, and stakeholder management preferred.