Executive Project Coordinator (Visa and Work Permit Process Related)

Join Sasin School of Management; A leading Global Management School for Tomorrow's World.

At Sasin, we are The First Internationally Accredited Business School In Thailand. With a mission to inspire, connect, and transform for a smarter, sustainable world, Sasin is recognized as a leading international business school in Asia.

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About the role

The Executive Project Coordinator is responsible for the development, coordination, and execution of key projects under Sasin Next Department, focusing on Events and Competitions. This role requires effective collaboration with academic experts, industry professionals, and internal teams to ensure the successful design, implementation, and continuous improvement of these projects. The Project Coordinator will also play a critical role in data analysis, content curation, stakeholder engagement, and marketing alignment to drive project success.

Key responsibilities

• Develop and execute Events and Competitions plans, budgets, and timelines, ensuring alignment with institutional goals.
• Coordinate with internal and external stakeholders, including faculty, industry professionals, and partner organizations, to ensure seamless project execution.
• Provide and prepare invitation letter, visa, work permit, and immigration processes for speaker or relevant foreign stakeholders participating in programs and activities ensuring compliance with local immigration laws and institutional policies.
• Conduct data collection, analysis, and benchmarking research to support program development and continuous improvement.
• Curate, manage, and enhance Events and Competitions to maintain high-quality learning experiences.
• Design Events and Competitions materials, including visuals, interactive activities, and digital learning components.
• Facilitate and oversee meetings, workshops, and strategic discussions, ensuring proper documentation and follow-ups.
• Monitor and evaluate Events and Competitions performance, risks, and compliance, ensuring adherence to accreditation standards and institutional policies.
• Work closely with the marketing team to leverage insights into cross-selling opportunities and audience engagement.
• Prepare professional reports, presentations, and executive summaries for leadership and stakeholders.

Qualification:

• Bachelor's or Master's degree in Business Administration, Project Management, Education, Data Analytics, or a related field.

• At least 3 years of experience in Project Management, Event Management and/or Competition Management.

• Excellent organizational and project management skills, with the ability to handle multiple priorities effectively.

• Strong knowledge of visa and work permit procedures including immigration and employment department law for foreign professionals.

• Excellent communication, negotiation, and collaboration skills, with the ability to work with faculty, academic institutions, and industry partners.

• Strong analytical skills, with experience in data collection, benchmarking, and performance evaluation.

• Ability to work independently and proactively, with keen attention to detail and problem-solving abilities.

• Fluent in English and Thai (both written and spoken).

• Proficiency in Microsoft Office (Excel, Word, PowerPoint); knowledge of data visualization tools (e.g., Tableau, Power BI) is a plus.