Executive, Project Quantity Surveyor

Job Purpose

Prepare and responsible for cost planning, commercial management, procurement documentation, contract administration, and financial control of Petrosains' diverse project portfolio, including exhibitions, galleries, STEM learning hubs, visitor attractions, themed and interactive environments, digital technology installations, fit-out works, and facilities enhancement projects. The Project Quantity Surveyor works collaboratively with Project Engineers, Project Planner, Designers, Procurement and Administration, Finance, consultants, contractors, fabricators, and suppliers to ensure projects achieve value for money and are delivered within approved budgets, agreed scope, quality, schedule, governance, safety, operational, and visitor experience requirements.

Key Accountabilities

1) Cost Planning, Estimation and Budget Development

Develop and maintain project cost estimates, preliminary budgets, cost plans, Bills of Quantities (BQ), pricing schedules, and cost benchmarks from concept development through project close out. Advise the project team on cost implications of scope, design, material, technology, phasing, constructability, and site constraints to improve budget reliability and support management decision-making.

2) Tender Documentation and Commercial Evaluation

Collaborate with Project Engineers, Designers, Consultants, and Procurement and Administration to prepare accurate BQ, pricing schedules, commercial requirements, and tender documentation. Conduct commercial evaluations, quotation comparisons, cost normalization, clarification, negotiation support, and recommendation inputs to promote fair competition, clear scope alignment, and value for money in accordance with applicable governance and procurement requirements.

3) Cost and Contract Management and Execution Support

Provide active cost and contract management insight during project execution through regular site inspections, joint measurements, progress verification, cost-to-complete reviews, and assessment of site instructions, design changes, delays, disruptions, and emerging claims. Work closely with Project Engineers, Project Planner, consultants, contractors, fabricators, and suppliers to maintain accurate records, identify commercial impacts early, resolve measurement and valuation issues promptly, and ensure completed works, materials delivered, and payment recommendations are aligned with the approved scope, contract requirements, actual site progress, and project schedule.

4) Contract Administration, Progress Valuation and Claims Management

Administer post award commercial and contractual matters by maintaining contract records, reviewing payment applications, validating quantities and completed works, assessing progress claims, and certifying valuation inputs. Accountable for evaluating variation orders, change requests, extension related cost implications, contractual adjustments, contract amendments, final accounts, cost reconciliation, and close-out documentation while safeguarding Petrosains’ contractual and financial interests.

5) Project Cost Control, Forecasting and Commercial Reporting

Drive project cost control by monitoring approved budgets, commitments, actual costs, projected final costs, cash flow, and commercial risks throughout the project lifecycle. Accountable for preparing timely cost reports, variance analysis, forecast updates, overrun alerts, recovery recommendations, and management reporting in alignment with project schedules, milestones, risks, and delivery priorities.

6) Value Engineering and Commercial Risk Management

Facilitate value engineering with Project Engineers, designers, content teams, technical specialists, fabricators, contractors, and suppliers to identify alternative materials, systems, technologies, methods, packaging, or phasing that improve whole-life value without compromising safety, functionality, maintainability, quality, accessibility, operational readiness, or the intended visitor and learning experience. Identify and mitigate cost, contractual, market, supply-chain, and scope risks through appropriate allowances, contingencies, and commercial strategies.

7) Stakeholder Collaboration, Governance and Continuous Improvement

Act as the commercial focal point for project cost, contract, procurement, valuation, and financial control matters across planning, design, procurement, fabrication, installation, testing and commissioning, handover, defects management, and close-out. Accountable for maintaining transparent records, upholding applicable PETRONAS and Petrosains procedures, Limits of Authority, COBE, HSE, statutory, and contractual requirements, and strengthening Project Delivery’s commercial capability through standardized templates, cost databases, lessons learned, and good practices.

Qualification, Experience & Competencies

• Bachelor's Degree in Quantity Surveying, or a related discipline from a recognized institution.
• Minimum 2 years' relevant working experience in quantity surveying, cost management, contract administration, or project cost management. Experience in exhibitions, museums, science centres, visitor attractions, themed or interactive environments, interior fit-out, building services, technology integration, facilities enhancement, construction, or other multidisciplinary project settings is preferred.
• Demonstrated experience preparing cost estimates, cost plans, Bills of Quantities (BQ), tender and pricing documents, commercial evaluations, progress valuations, variation assessments, cost reports, forecasts, final accounts, and contract close-out documentation.
• Working knowledge of procurement processes, contract administration, measurement principles, claims evaluation, value engineering, cost control, cash flow, commercial risk management, and relevant statutory or industry requirements.
• Professional registration, membership, or recognized pathway with the Board of Quantity Surveyors Malaysia (BQSM), Royal Institution of Surveyors Malaysia (RISM), Royal Institution of Chartered Surveyors (RICS), or an equivalent professional body is an added advantage.
• Familiarity with commonly used forms and conditions of contract, including relevant Malaysian standard forms or equivalent project contracts, is advantageous.
• Proficient in Microsoft Office Suite, especially advanced Microsoft Excel, with the ability to prepare clear BQ, cost models, dashboards, reports, and presentations. Experience with quantity surveying, estimating, BIM measurement, contract management, ERP, or business intelligence tools is an added advantage.
• Strong numerical, analytical, negotiation, problem-solving, report-writing, communication, and stakeholder management skills, with careful attention to detail and commercial integrity.
• Able to manage concurrent projects, changing priorities, incomplete design information, tight procurement and delivery timelines, and live operational environments. Willing and able to attend site inspections, progress valuations, testing and commissioning, handover, and project activities outside normal office hours when project or operational requirements reasonably require it.
• Able to work effectively within a collaborative team dynamic where the Project Engineer leads scope and technical delivery, the Project Planner coordinates schedule and project controls, and the Project QS leads cost, contract, and commercial control.