Executive Projects & Relations Coordinator

Executive Projects & Relations Coordinator

Pay: $23–$25 per hour, depending on experience
Hours: Monday through Friday, 8:45 AM to 5:00 PM, with occasional Saturdays as needed

About the Role

La Mesa Rehab is a private outpatient healthcare clinic serving the San Diego community. Walk into La Mesa Rehab and you will notice the feeling pretty quickly. People are smiling. The team knows each other, works well together, and moves through a busy day with a good rhythm.

We are looking for an organized, proactive, self-starter to work closely with our CEO on a wide range of projects, priorities, relationships, and day-to-day needs.

This is a fast-moving, varied role for someone who enjoys being in the middle of things and gets energy from turning ideas into action.

What you'll do

Your days will have variety. You may:

• Take an idea or assignment and figure out the next steps and make a recommendations
• Use Project management software other tools to keep work organized
• Use AI tools like ChatGPT or Claude to research, draft materials, and save time
• Research equipment, marketing ideas, or patient engagement opportunities
• Make calls, gather information, schedule, organize, and follow up
• Keep several projects moving and make sure nothing falls through the cracks
• Visit physician offices and help build referral relationships
• Keep track of employee birthdays, anniversaries, and coordinate staff events
• Handle occasional errands or local pickups
• Use AI thoughtfully to research, organize information, draft materials, and save time

The range is wide. One assignment may require significant high-level thinking and judgment; the next may be a simple task that just needs to get done. We need someone who approaches both with the same sense of ownership.

What Matters Most

1. Strong Organization, Administrative Strength & Initiative

You must be someone who:

• Keeps track of multiple projects and follows through
• Stays organized without constant supervision
• Takes initiative and does not wait to be reminded
• Handles details, scheduling, vendors, follow-up, research, and coordination efficiently
• Sees what needs to be done and takes ownership

2. Higher-Level Thinking & Problem Solving

We need more than someone who completes assigned tasks.

You should be able to:

• Research unfamiliar topics
• Ask good questions
• Synthesize information
• Identify options and potential problems
• Make thoughtful recommendations
• Think beyond the immediate assignment and suggest what should happen next

Some projects will come with clear instructions. Others may begin as an idea from the CEO that you help develop and carry through to completion.

3. AI Competency

We are looking for someone who already uses AI to research, organize, analyze, draft, and solve problems—not someone who would be learning it for the first time.

We are especially interested in candidates who can explain how they have used AI to improve the quality or efficiency of their work.

4. Community & Professional Relations

You should be comfortable:

• Communicating with warmth, confidence, and enthusiasm
• Visiting and introducing yourself to new medical offices
• Building relationships with community contacts and vendors

Community outreach is part of the role, but not the entire role.

Qualifications

• Two or more years of experience in project coordination, executive support, office coordination, healthcare, or a similar role
• Ability to manage multiple projects at once
• Strong organizational and follow-through skills
• Initiative and independent judgment
• Comfort working directly with senior leadership
• Practical experience using AI tools at work
• Valid driver's license and reliable transportation

Healthcare, physician outreach, vendor management, marketing, event coordination, or executive support experience is helpful but not required.

Most Important

The person who will thrive here is organized enough to keep the details straight, curious enough to figure out unfamiliar problems, confident enough to make recommendations, skilled enough to use AI effectively, and energetic enough to build relationships and help move the company forward.

If that sounds like how you naturally work, we would like to hear from you.

Application Process

If your background looks like a fit, we will send you a link to complete a short one-way video interview. It’s just five questions, takes about 10 minutes, and you can complete it from your phone whenever it’s convenient.

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Application Question(s):

• What do you use AI for in your work? Tell us the most complex thing you have gotten it to do.
• Are you available to work on site Monday through Friday, 8:45 AM to 5:00 PM, with occasional Saturdays as needed?
• What Zip Code do you currently live in?
• Which project management tools have you used? (Basecamp, Asana, Monday.com, Trello, ClickUp, other, or none)
• This role has real projects and small errands in the same day. You might be chasing a brochure proof before a print deadline in the morning and ordering birthday gifts in the afternoon. Are you applying because that mix is what you want?
• What compensation range are you seeking for this role?

Experience:

• coordinating projects, operations, or office functions: 2 years (Required)

Work Location: In person