Executive-Purchase

Role & responsibilities

• Handle procurement of maintenance spares, electrical items, electronic components, automation parts, and engineering materials.
• Understand technical requirements received from Maintenance, Engineering, Electrical, and Automation teams.
• Review and interpret technical specifications, datasheets, drawings, BOMs, part numbers, and equipment manuals.
• Identify the correct components based on technical specifications and application requirements.
• Source materials from suitable OEMs, authorized distributors, manufacturers, and reliable suppliers.
• Obtain and compare quotations based on price, quality, technical compliance, delivery time, and commercial terms.
• Coordinate with technical departments for technical evaluation and approval of quotations.
• Ensure that purchased items meet the required specifications, make, model, rating, dimensions, and application.
• Develop and maintain a reliable supplier base for maintenance and technical items.
• Negotiate with suppliers for competitive pricing, payment terms, lead time, warranty, and other commercial conditions.
• Follow up with suppliers to ensure on-time delivery of critical maintenance spares.
• Coordinate with Stores and Maintenance teams regarding material receipt, shortages, wrong supplies, and quality issues.
• Handle urgent and breakdown-related procurement requirements on priority.
• Maintain proper records of RFQs, quotations, purchase orders, supplier details, technical specifications, and purchase history.
• Develop alternate sources for critical and high-value spare parts to reduce dependency on a single supplier.
• Monitor market availability and identify equivalent or alternative components, subject to technical approval.
• Support cost reduction initiatives through vendor development, alternate sourcing, price negotiation, and standardization.
• Ensure compliance with company procurement procedures and documentation requirements.

Preferred candidate profile

• Strong technical aptitude with the ability to understand maintenance requirements.
• Ability to read and understand technical specifications, datasheets, drawings, and part numbers.
• Good knowledge of electrical, electronics, automation, and general engineering components.
• Ability to distinguish between technically suitable and unsuitable alternatives.
• Strong vendor sourcing and negotiation skills.
• Good analytical and comparison skills.
• Ability to manage multiple requirements and prioritize critical/breakdown spares.
• Good communication and coordination skills.
• Strong follow-up and vendor management skills.
• Good knowledge of MS Excel and ERP/Purchase systems.
• Good documentation and record-keeping skills.

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