Executive, Receptionist & Admin

Key Responsibilities

• Serve as the first point of contact for visitors, clients, and guests, ensuring a professional and welcoming office environment.

• Handle incoming calls, correspondence, courier services, and general enquiries in a timely and professional manner.

• Coordinate business travel arrangements, company vehicle bookings, and office events.

• Manage office facilities, pantry services, office supplies, furniture, equipment, and inventory to support daily operations.

• Liaise with vendors, service providers, business partners, and external parties on administrative matters.

• Maintain filing systems, records, administrative documents, and databases in both physical and electronic formats.

• Monitor office maintenance and workplace upkeep to ensure a safe, clean, and efficient working environment.

• Support project administration, office logistics, budget monitoring, and ISO-related initiatives.

• Assist in organizing employee engagement activities and corporate events.

• Perform other reception, administrative, and office management duties as assigned.

Job requirements

• Bachelor Degree

• At least 2-year experience in reception/ administrative functions in a large organization.

• Customer-oriented, proactive & self-motivated attitude.

• Good organizational, interpersonal and communication skills in English.

• Proficient in Microsoft Office applications

• A fast learner, ability to multi-task and work independently under minimum supervision.

Benefits:

• Competitive Salary and a guaranteed 13th-month salary.

• Annual variable bonus and performance-based salary reviews.

• Comprehensive Health & Wellness Scheme (14 million/year).

• Bao Viet Insurance for staff and dependents.

• 14 days of annual leave plus 3 days for family events.

• Continuous learning and development through in-house and on-the-job training.

***** Note: By applying for this position, you confirm that you consent for the Company to collect, use, and/or process your personal data that you have provided to the Company for the purpose of managing candidates’ information. As the data sharing party, you are requested to comply with regulations on information security, and personal data protection. Your personal data is protected in accordance with applicable laws. You take all responsibilities arisen from and in relation with the accuracy and the truthfulness of the personal data provided. To exercise other rights and obligations as prescribed by law.*****