Executive Recruiter

Recruitment Executive

Designation: Recruitment Executive
Department: Human Resources Talent Acquisition
Location: Pune , SEZ -3
Experience: 2–4 years
Employment Type: Full-time
Reporting To: HR / Talent Acquisition Manager

Job Summary

We are looking for a proactive and result-oriented Recruitment Executive to manage end-to-end recruitment activities. The role will involve sourcing candidates, screening profiles, coordinating interviews, managing candidate communication, and ensuring timely closures against hiring requirements.

The ideal candidate should have strong communication skills, good sourcing capabilities, and the ability to manage multiple positions and candidates simultaneously.

Key Responsibilities

1. Recruitment & Sourcing

• Understand manpower requirements and job specifications from hiring managers.
• Source candidates through job portals, LinkedIn, employee referrals, social media, recruitment agencies, and other channels.
• Screen resumes and shortlist candidates based on job requirements.
• Conduct initial HR screening and assess candidates for experience, skills, compensation, notice period, and location preferences.
• Maintain an active candidate pipeline for current and future requirements.

2. Interview Coordination

• Schedule and coordinate HR, technical, managerial, and client interviews.
• Ensure candidates and interview panels are properly informed about interview schedules.
• Follow up with candidates and interviewers for timely feedback.
• Maintain accurate interview status and ensure no candidate is missed during the recruitment process.

3. Offer & Joining Management

• Coordinate salary discussions and offer approvals with relevant stakeholders.
• Communicate offers to selected candidates and address candidate queries.
• Track offer acceptance, notice periods, and expected dates of joining.
• Maintain regular communication with candidates during the notice period to minimize offer dropouts.
• Ensure confirmed joining dates are accurate and updated before sharing the final joining plan.

4. Recruitment MIS & Reporting

• Maintain recruitment trackers and candidate databases.
• Prepare daily/weekly recruitment status reports.

5. Candidate Engagement

• Build and maintain strong relationships with candidates throughout the recruitment cycle.
• Understand candidate expectations regarding compensation, career growth, location, role, and joining timelines.
• Proactively identify potential joining risks and take corrective action.
• Maintain a positive candidate experience throughout the hiring process.

6. Stakeholder Management

• Coordinate closely with HR, business/project teams, practice heads, and hiring managers.
• Understand business requirements and hiring priorities.
• Ensure recruitment activities are aligned with manpower targets and project requirements.

Required Skills

• 2–4 years of experience in recruitment / talent acquisition.
• Good understanding of the end-to-end recruitment process.
• Strong sourcing and candidate screening skills.
• Excellent verbal and written communication skills.
• Good negotiation and candidate management skills.
• Ability to work on multiple requirements simultaneously.
• Strong follow-up and coordination skills.
• Good knowledge of MS Excel / Google Sheets and recruitment trackers.
• Experience with job portals and LinkedIn sourcing.
• Ability to work under pressure and meet recruitment targets.

Preferred Qualifications

• Bachelor's degree in HR, Business Administration, Engineering, or a related discipline.
• Experience in engineering, BIM, construction, architecture, MEP, structural will be an advantage.
• Experience in volume hiring or project-based recruitment will be preferred.