Executive Recruiting Coordinator

Responsibilities

• Own end-to-end interview scheduling across multiple pipelines (80–90% of the role)
• Coordinate high-volume interview schedules using ATS and scheduling tools
• Manage complex, bespoke scheduling for Research and Executive-level pipelines
• Support large-scale Engineering, Product, Business, GTM, and non-technical hiring
• Partner with recruiters, hiring managers, executive assistants, and executive business partners
• Communicate clearly and professionally with candidates, interviewers, and stakeholders
• Troubleshoot and resolve scheduling conflicts, declines, and last-minute changes
• Manage “fire drills” with calm urgency and strong problem-solving skills
• Support both virtual and occasional in-person interviews (pipeline dependent)
• Maintain accurate scheduling documentation and candidate records
• Deliver a polished, welcoming candidate experience (including virtual greetings)

Qualifications

• Proven Recruiting Coordination experience (must have done this role specifically)
• Experience managing high-volume, fast-paced interview scheduling
• Strong organizational skills with the ability to manage “organized chaos”
• Exceptional written and verbal communication skills
• Ability to remain calm and solutions-oriented when schedules change rapidly
• Comfort working extensively in Slack and partnering cross-functionally
• Experience working with executive stakeholders and/or executive assistants
• Ability to self-schedule and manage competing priorities independently

Preferred Skills

• Experience in both big tech and scrappy startup environments
• Experience as the first or early Recruiting Coordinator at a startup
• Familiarity with Ashby, Guide, or other ATS/scheduling tools (strong plus, not required)
• Experience supporting Engineering, Product, Research, or GTM hiring pipelines
• Comfort supporting hybrid and in-office interview processes when required