Executive, Sales Admin & Corporate Reporting

Job Responsibilities

Sales Administration

• Provide administrative support for daily Sales operations and customer account activities.
• Prepare and process rental agreements, renewal agreements, endorsement letters and other sales-related documents.
• Update and maintain customer, driver and contract information in the company system.
• Ensure contracts and supporting documents are properly scanned, uploaded, filed and archived.
• Coordinate insurance activation and issuance of cover notes to the relevant parties.
• Conduct company and individual searches through approved platforms when required.
• Raise purchase orders and support vehicle purchase administration.
• Assist with billing verification, supplier invoice submission and preparation of supporting files.
• Assist with weekly and monthly Sales reports, customer activities and departmental initiatives.
• Provide backup coverage for essential Sales Administration duties during staff absence.
• Perform other Sales administrative duties assigned by Management.

Corporate Reporting, Sustainability & Risk Coordination

• Coordinate the collection and consolidation of information required for sustainability, risk and corporate reporting.
• Maintain reporting trackers, supporting records and submission schedules.
• Follow up with relevant departments on outstanding data, reports and action items.
• Assist in preparing management reports, presentations and materials for Group Office submissions.
• Support the updating of sustainability KPIs, risk registers and related documentation.
• Coordinate follow-up actions arising from risk, audit, governance and business continuity reviews.
• Support sustainability and risk awareness activities or initiatives when required.
• Escalate overdue submissions or matters requiring Management attention.

Job Requirements

• Diploma in Business Administration, Business Management or a related discipline.
• Preferably 2 to 4 years of experience in sales administration, business support, operations coordination or reporting.
• Strong administrative, organisational and stakeholder coordination skills.
• Good proficiency in Microsoft Excel, PowerPoint and Microsoft Office applications.
• Meticulous, resourceful and able to manage multiple deadlines independently.
• Good written and verbal communication skills.
• Exposure to sustainability, ESG, risk, compliance, audit or governance work will be an advantage but is not essential.
• Experience with contract management, procurement or enterprise systems will be an advantage