Executive Sales Assistant

Job Overview

We are seeking a dynamic and highly organized Executive Sales Assistant to join our team! This energetic role is vital in supporting our CEO by managing administrative tasks, coordinating schedules, and ensuring smooth daily operations. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to help drive sales success. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant sales team committed to excellence.

Responsibilities

• Manage and maintain the executive’s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements efficiently.
• Handle online and incoming sales inquiries with professional phone etiquette, directing inquiries appropriately and taking detailed messages when necessary.
• Perform data entry tasks accurately using Microsoft Office applications and QuickBooks for bookkeeping and financial record keeping.
• Prepare, proofread, and edit correspondence, reports, and presentations to ensure clarity and professionalism.
• Organize multiple email accounts, files, documents, and records through effective filing systems both digitally (Google Workspace) and physically.
• Assist with front desk duties including greeting visitors, managing multi-line phone systems, and overseeing office supplies inventory.
• Support the sales team by coordinating client communications via DocuSign for contracts and agreements, ensuring timely follow-up on pending items.

Skills

• Proven experience with Office experience including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
• Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.
• Excellent customer service skills with professional phone etiquette and interpersonal communication abilities.
• Proficiency in data entry, proofreading, filing, and general clerical tasks to maintain accuracy and efficiency.
• Familiarity with QuickBooks for bookkeeping purposes and basic financial record management.
• Experience handling multi-line phone systems and front desk responsibilities confidently.
• Knowledge of office equipment such as multi-line phones, fax machines, scanners, and office supplies management.

Join us as an Executive Sales Assistant where your proactive approach will empower our sales team to reach new heights! This role is perfect for motivated individuals eager to grow their administrative skills within a supportive environment that values energy, professionalism, and initiative.

Pay: From $19.00 per hour

Expected hours: 15.0 – 30.0 per week

Work Location: In person