Executive, Sales

About the role

To provide administrative and operational support to the Fleet Administration Department by ensuring timely vehicle registration, documentation management, delivery coordination and accurate record maintenance to support smooth fleet operations.

Key responsibilities

• Prepare and compile vehicle registration documents, permits, JPJ forms, insurance documents, and related supporting documents
• Liaise with vendors, runners, and relevant authorities to ensure timely processing of vehicle registrations
• Maintain proper filing and documentation for all fleet transactions
• Ensure all records are complete, accurate, and updated
• Coordinate vehicle delivery schedules with vendors, branches, and customers
• Monitor vehicle delivery status and follow up on pending matters
• Update stakeholders on delivery progress and completion status
• Assist in resolving documentation issues that may delay vehicle delivery
• Update vehicle information and records in the fleet management system (CarPro or equivalent)
• Generate reports relating to vehicle registration, delivery status, and fleet inventory

About you

• Minimum SPM/STPM, Certificate, or Diploma in Business Administration, Logistics, Transportation, Management, or a related field
• Proficient in Microsoft Office applications, particularly Excel and Word, with good record-keeping and administrative skills
• Good communication, interpersonal, and coordination skills to effectively liaise with customers, vendors, government authorities, and internal stakeholders
• Detail-oriented, organized, and able to multitask in a fast-paced environment while meeting deadlines
• Possess a valid Class D driving licence and be willing to travel when required