Executive - SCM (Purchase)

Job Title: Executive - Purchase (Imported RM & PM)

Location: Mumbai

Job Summary:

We are looking for an experienced Purchase Executive to manage the end-to-end procurement of imported Raw Materials (RM), including APIs, and Packaging Materials (PM). The ideal candidate should have experience in import procurement, SAP transactions, vendor coordination, import documentation, shipment tracking, and MIS reporting, preferably in the pharmaceutical industry.

Key Responsibilities:

• Manage the end-to-end PR-to-PO process for imported APIs, raw materials, and packaging materials.
• Coordinate with vendors for quotations, price negotiations, purchase orders, delivery schedules, and material availability.
• Ensure timely collection and maintenance of vendor qualification documents, quality agreements, and regulatory documents.
• Coordinate with the Quality Assurance (QA) team for vendor approval, documentation, and Approved Vendor List (AVL) updates.
• Liaise with the Regulatory Affairs team to obtain import permissions and other required documentation for imported raw materials.
• Track shipments, monitor delivery schedules, and follow up with vendors to improve On-Time In-Full (OTIF) performance.
• Prepare weekly and monthly MIS reports, shipment tracking sheets, material shortage reports, and procurement updates.
• Handle material rejection cases, coordinate with relevant departments, and follow up on Corrective and Preventive Actions (CAPA).
• Coordinate with the Finance team for timely supplier payments and manage documentation related to Advance Letter of Credit (LC) and Form 10.
• Monitor inventory levels in coordination with Stores and Planning teams to avoid material shortages and ensure uninterrupted production.
• Resolve procurement-related issues, including supply delays, shipment discrepancies, and urgent material requirements.
• Maintain effective relationships with internal stakeholders and external suppliers.

Required Skills and Competencies:

• Good knowledge of imported API, raw material, and packaging material procurement.
• Working knowledge of SAP for purchase requisitions (PR), purchase orders (PO), material tracking, and procurement transactions.
• Strong MS Excel skills, including XLOOKUP, Pivot Tables, SUMIFS, filters, and MIS reporting.
• Understanding of import documentation, shipment tracking, lead-time management, and regulatory requirements.
• Knowledge of vendor negotiations, vendor qualification, contract management, and supplier performance monitoring.
• Understanding of Advance LC and Form 10 processes.
• Strong coordination, analytical, communication, and problem-solving skills.
• Ability to manage multiple priorities and ensure timely material availability.

Educational Qualification & Experience:

• Qualification: B.Com / B.Sc.
• Experience: 4-5 years in Purchase / Procurement, preferably in the pharmaceutical industry.
• Preferred Industry: Pharmaceutical manufacturing.

Why Join Us?

• Opportunity to work with a growing pharmaceutical company.
• Gain hands-on experience in import procurement and supply chain operations.
• Collaborate with cross-functional teams and industry professionals.
• Develop your skills in SAP, vendor management, and procurement processes.
• Build a rewarding career with opportunities for professional growth.