Executive Secrectary

About the role

We are seeking an experienced, highly organized, and proactive Executive Secretary to the CEO to provide high-level executive, administrative, and business coordination support to the CEO of a leading Thai distributor. This role will work closely with the CEO and key internal and external stakeholders, managing the CEO's schedule, business communications, meetings, travel, and follow-up on key business matters. The ideal candidate is mature, discreet, commercially aware, and capable of working independently in a fast-paced business environment.

Key responsibilities

• Provide comprehensive executive and administrative support to the CEO
• Manage the CEO's calendar, appointments, meetings, and daily priorities
• Coordinate internal and external meetings with senior management, customers, suppliers, and business partners
• Prepare meeting agendas, presentations, reports, briefing materials, and other documents for the CEO
• Take meeting minutes and ensure timely follow-up on action items and key decisions
• Manage the CEO's business correspondence, emails, and communications
• Arrange domestic and international business travel, including flights, accommodation, transportation, and detailed itineraries
• Act as a key liaison between the CEO and internal departments, subsidiaries, customers, suppliers, and business partners
• Coordinate and follow up on key business projects, assignments, and initiatives on behalf of the CEO
• Handle highly confidential business and personal information with professionalism and discretion

About you

• Bachelor's degree in Business Administration, Management, Communication, or a related field
• More than 7 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or similar role supporting a CEO, Managing Director, or senior executive
• Experience working with a Thai distributor, trading company, FMCG, consumer goods, retail, or related business is highly preferred
• Strong business coordination and stakeholder management skills
• Excellent command of English, both written and spoken
• Strong proficiency in Microsoft Office, particularly PowerPoint, Excel, and Word
• Excellent organizational, time-management, and prioritization skills
• Strong attention to detail and ability to manage multiple tasks simultaneously
• High level of maturity, professionalism, discretion, and confidentiality
• Proactive, flexible, and able to work independently with minimal supervision