Executive-Secretarial

Role & responsibilities

Key Responsibilities

1. Board, Committee and DMC Meeting Support

• Support in scheduling, convening, and coordinating DMC, Board, and Committee meetings for the Division and acquired entities.
• Prepare draft notices, agendas, minutes, resolutions, and other meeting-related documentation.
• Coordinate meeting logistics, availability tracking, calendar management, and document circulation.
• Ensure timely follow-up on meeting actions, approvals, and documentation closure.

2. Statutory and Company Law Compliance

• Assist in routine compliance activities under the Companies Act, 2013 and applicable Secretarial Standards.
• Prepare and support timely filing of routine ROC forms and statutory submissions.
• Maintain statutory registers, compliance trackers, filings repository, and secretarial records.
• Monitor regulatory timelines and support timely completion of recurring and event-based compliances.

3. Governance Documentation and Process Support

• Support initial drafting and compilation of governance clarifications relating to Corporate Governance policies and internal processes.
• Assist in preparing documents required for DMC, Board approval processes, and internal governance reviews.
• Maintain governance MIS, compliance dashboards, trackers, and documentation repositories.
• Ensure process discipline, accuracy, completeness, and timeliness in all secretarial deliverables.

4. Coordination with Stakeholders and Acquired Entities

• Coordinate with internal stakeholders, acquired company teams, finance, HR, legal, auditors, external consultants, and business teams for information collation.
• Support governance hygiene and process alignment for newly acquired entities.
• Follow up with relevant stakeholders for documents, data, approvals, and statutory information.
• Provide operational support for audit queries, compliance checks, and documentation requests.

5. Records, Trackers and Compliance MIS

• Maintain updated statutory records, registers, trackers, meeting files, and governance documentation.
• Ensure appropriate record-keeping for notices, agendas, minutes, resolutions, filings, approvals, and related correspondence.
• Track open action items, pending filings, upcoming regulatory deadlines, and documentation gaps.
• Support periodic internal reviews and audit readiness of secretarial records.

Key Result Areas

• Timely preparation of notices, agendas, minutes, resolutions, and meeting documentation.
• Timely and accurate filing of routine ROC forms and statutory submissions.
• Maintenance of complete and updated statutory registers and secretarial records.
• Effective coordination with acquired entities and internal stakeholders for compliance inputs.
• Accurate governance MIS, trackers, and documentation repositories.
• Timely follow-up and closure of routine secretarial action items.
• Improved process discipline, documentation quality, and audit readiness.

Desired Candidate Profile

• Qualified / semi-qualified Company Secretary preferred.
• Bachelors degree in Commerce, Law, Business Administration, or related discipline may also be considered, depending on experience.
• 2 to 5 years of experience in secretarial, company law compliance, governance documentation, ROC filings, statutory records, or corporate compliance roles.
• Working knowledge of Companies Act, 2013, Secretarial Standards, ROC filing requirements, statutory registers, Board/Committee meeting documentation, and governance processes.
• Strong documentation, coordination, follow-up, stakeholder management, MS Office, record-keeping, and compliance tracking skills.

Preferred candidate profile

Candidates with CS Qualified or Semi-qualified