Executive - Secretarial

Job Requirements v Qualifications & Experience Required:

• Qualified Company Secretary (CS) from the Institute of Company Secretaries of India (ICSI)
• Bachelor's degree in Commerce
• Bachelor's degree in Law as an additional qualification is preferred
• Updated knowledge of Companies Act & Rules, SEBI Regulations, filings with the Registrar of Companies (ROC) and Stock Exchange filings, including Debt listing, listing of Commercial Papers, Mergers & Acquisitions
• 6-8 Years of Post-qualification experience
• Experience of working in a multi-entity corporate structure is preferred

v Role The candidate will play a pivotal role in ensuring all secretarial compliances for GAVL and its unlisted subsidiaries and also assisting in legal and regulatory compliances, with integrity, transparency and efficiency.

v Key Responsibilities Ø Secretarial Meetings, Filings, Records & Other Compliances:

• Organizing and facilitating Board, Committee and Shareholders meetings, including drafting of agendas, resolutions, and minutes and co-ordination with the Directors for the same
• Handling statutory filings with the Registrar of Companies (ROC), Ministry of Corporate Affairs (MCA) and Stock Exchanges in a timely manner
• Handling listing compliances with respect to Commercial Papers & Non-Convertible Debentures
• Maintaining and updating Statutory Registers, Minutes Books, and Secretarial records
• Preparation of Annual Reports
• Co-ordinating with Secretarial Auditors, Statutory Auditors, Cost Auditors & Internal Auditors with respect to secretarial matters
• Handling matters pertaining to grant, vesting, exercise and lapse of stock options under the Employees’ Stock Grant Scheme in a timely manner
• Processing Dividend payments and compliances in a timely manner
• Handling and updating Board meeting software & Insider Trading software
• Drafting of policies mandatory under the Companies Act & Rules and SEBI Regulations
• Maintaining updated knowledge of Companies Act & Rules and SEBI Regulations and promptly effecting amendments as and when applicable to GAVL and its subsidiaries
• Handling Secretarial and Legal assignments as may be assigned from time to time

Ø Statutory Compliances

• Handling compliance software for the organization including co-ordination with the users for timely reporting and monitoring

Ø Internal Co-ordination & Collaboration

• Collaborating with Finance, Human Resources and other teams for cross-functional compliances

Work Experience 4-6 years