Executive Secretary 24-E-16

Salary

$55,000.00 - $85,000.00 Annually

Location

Chicago, IL

Job Type

Full-Time

Job Number

24-E-16

Administration

Deputy Chief - Administration

Bureau

Information Security

Opening Date

09/22/2025

Summary of Duties and Responsibilities

The Executive Secretary performs highly responsible and confidential administrative and secretarial duties which includes receiving, screening and routing correspondence. As secretary to a Division Chief, the Executive Secretary shall conduct special projects and studies by gathering data, coordinating, monitoring and completing assigned projects. Additionally this position shall aid in the analysis and interpretation of data and prepare reports.

The Executive Secretary maintains schedules and makes travel arrangements. This position performs confidential secretarial functions for the Division Chief and/or other professional staff, which consists of typing correspondence, legal documents, contracts, plans for departmental changes, program policy or procedural recommendations.

The Executive Secretary may assist support staff by directing and coordination activities, assigning and reviewing work and providing guidance, direction and monitoring completion of performance objectives. This position shall serve as resources to other office staff and provide guidance in resolving more complex or technical problems. The Executive Secretary shall perform other duties as required.

Qualifications

This position requires a high school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years secretarial experience. The position requires a thorough knowledge of English, secretarial practices and procedures and office management techniques. Knowledge of composition, grammar, spelling, punctuation and word-processing applications required. Familiarity with database applications may be required. Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions of this position.

Supplemental Information

This position requires in office attendance.

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.

As an employee of the Illinois Attorney General's Office, you'll have access to many great benefits. Join the legal team responsible for protecting the public interest of the state and the people of Illinois!

• Health and Dental insurance along with free Vision insurance*

• Pension Benefits through the State Employees'; Retirement System

  • Disability coverage

• Deferred Compensation: supplemental retirement savings program-457k

• Commuter Savings Program: pre-tax transportation program

• Flexible Spending: Medical and Dependent pre-tax savings program

• Health Savings Account

• Life insurance benefit: free with option to purchase additional (up to 8 x your annual salary) at low cost. Spouse and child life insurance available

• Employee Assistance Program through ComPsych

• Holidays: 13 1/2 paid

• Vacation days: minimum of 12 days, maximum of 27 days, prorated

• Personal days: 4 annually

• Floating Holiday: 1 annually

• Sick days: 1 per month

• For attorneys, office provided Continuing Legal Education

• Semi-monthly payroll

• Health and Dental cost ranges: for single: $120.00 - $322.00 monthly; for family: $292.00 - $665.00 monthly

For more information on benefits: visit cms.illinois.gov/benefits/stateemployee.html

01

Do you have a High School diploma or GED?

• Yes
• No

Required Question

Employer

Illinois Attorney General (IL)

Address

500 S. 2nd St.

Springfield, Illinois, 62701

Phone

217-524-9075

312-814-5698

Website

https://www.illinoisattorneygeneral.gov/Careers/

Apply

Please verify your email address Verify Email

We offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.

As an employee of the Illinois Attorney General's Office, you'll have access to many great benefits. Join the legal team responsible for protecting the public interest of the state and the people of Illinois!

• Health and Dental insurance along with free Vision insurance*

• Pension Benefits through the State Employees'; Retirement System

  • Disability coverage

• Deferred Compensation: supplemental retirement savings program-457k

• Commuter Savings Program: pre-tax transportation program

• Flexible Spending: Medical and Dependent pre-tax savings program

• Health Savings Account

• Life insurance benefit: free with option to purchase additional (up to 8 x your annual salary) at low cost. Spouse and child life insurance available

• Employee Assistance Program through ComPsych

• Holidays: 13 1/2 paid

• Vacation days: minimum of 12 days, maximum of 27 days, prorated

• Personal days: 4 annually

• Floating Holiday: 1 annually

• Sick days: 1 per month

• For attorneys, office provided Continuing Legal Education

• Semi-monthly payroll

• Health and Dental cost ranges: for single: $120.00 - $322.00 monthly; for family: $292.00 - $665.00 monthly

For more information on benefits: visit cms.illinois.gov/benefits/stateemployee.html