Executive Secretary (59843)

• Provide general secretarial and administrative support to the executive.
• Manage the executive's daily schedule, appointments, and meetings.
• Coordinate with drivers and arrange transportation as required.
• Handle general coordination with internal departments and external parties.
• Follow up on tasks and matters assigned by the executive and ensure they are completed on time.
• Assist with personal and administrative matters related to the executive when required.
• Support basic legal and compliance-related tasks, particularly insurance-related laws, regulations, licenses, and document follow-up.
• Follow up on license renewals, expiration dates, and other required documents.
• When the executive is not busy, proactively learn about other departments and the company's operations, especially Customer Service and other related -functions.
• Keep up to date with what is currently happening within the company so that she can understand and respond to the executive's questions or coordinate with the relevant department.
• Coordinate with other departments to obtain information and follow up on outstanding matters.
• Perform other duties as assigned by the executive.

Required work experience:

• Bachelor's Degree/higher in any related field
• Experience in Executive Secretary, Secretary, Personal Assistant, Administrative, or coordination roles
• Having experience as a CSA (Corporate / Company Secretary Assistant), particularly in the Insurance / Insurance Broker industry is a plus
• Good speaking and writing in English
• Good computer proficiency
• Able to work under pressure and meet deadlines
• Proactive and Self-autonomous
• Strong ownership mindset and willingness to take responsibility for assigned tasks
• Having the right attitude, maturity, and ability to work independently