Executive Secretary

Key responsibilities

• Manage and organize executive schedules including meetings, client appointments, and various tasks
• Prepare schedules, documents, and necessary information for executives before meetings or appointments
• Coordinate between executives and internal departments, clients, partners, and external stakeholders
• Prepare documents, reports, presentations, and information as assigned by executives
• Record meeting minutes, summarize key points, and follow up on assigned tasks until completion
• Monitor and track important executive tasks, providing alerts for schedules and deadlines
• Screen and manage information, emails, documents, and communications related to executives
• Maintain confidentiality of company and executive information appropriately
• Coordinate executive travel arrangements including flight bookings, accommodation, transportation, and travel itineraries
• Coordinate and facilitate meetings including venue and equipment preparation

About you

• Bachelor's degree in Business Administration, Management, English, Communications, or related field
• 2–3 years of experience as Executive Secretary or similar role
• Experience as Personal Assistant (PA) or working closely with senior-level executives is a plus
• Strong ability to manage schedules and prioritize tasks effectively
• Excellent coordination skills both within and outside the organization
• Proficient in Microsoft Office, particularly Word, Excel, and PowerPoint
• Able to prepare documents, reports, presentations, and data summaries for executives
• Good English language skills with ability to communicate, read, and write business emails
• Strong communication and interpersonal skills, able to work with people at various levels
• Detail-oriented, highly responsible, and able to maintain company and executive confidentiality

Alternatively, you can apply and submit your Resume https://script.google.com/macros/s/AKfycbwLGbXbqnrGDdF6f8oZylF1fNXDzBj87oNIUOcqpMjaNikR1coasadGHx0X54o5UdIN/exec. specifying the position you are applying for.