Executive Secretary

Job Summary:

The Executive Secretary provides high-level administrative and organizational support to the executive or senior management team. This role is responsible for managing schedules, coordinating meetings, preparing documents, handling correspondence, maintaining confidential information, and ensuring that day-to-day executive activities are organized and efficiently managed.

Job Responsibilities:

• Manage and maintain the executive’s calendar, appointments, meetings, and business schedules.
• Coordinate internal and external meetings, including preparing agendas, meeting materials, and minutes when required.
• Handle correspondence, emails, phone calls, and other communications on behalf of the executive.
• Prepare, edit, and organize reports, presentations, letters, memos, and other business documents.
• Arrange travel itineraries, accommodations, transportation, and other logistical requirements for business trips.
• Maintain organized and confidential records, files, contracts, and executive documents.
• Support the executive in various administrative and operational activities as required.
• Attend to visitors and guests in a professional and courteous manner.
• Handle sensitive and confidential information with a high level of discretion and professionalism.

Job Requirements:

• Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• At least 3-5 years of experience as an Executive Secretary, Executive Assistant, Personal Assistant, or similar administrative role.
• Strong organizational, time-management, and multitasking skills.
• Excellent written and verbal communication skills.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Can start asap

Pay: From Php25,000.00 per month

Work Location: In person