Executive Secretary

Key Responsibilities

1. Executive Secretarial Support

• Manage executives’ calendars, appointments, meetings, and travel arrangements.
• Prepare meeting agendas, minutes of meetings, reports, presentations, and related documents.
•  Coordinate and follow up on assignments between executives and internal/external stakeholders.
•  Arrange appointments and coordinate meetings with customers, business partners, and visitors.
• Perform other duties and special assignments as assigned by management.

1. Interpretation and Translation

•  Serve as an English-Thai and Thai-English interpreter during meetings, interviews, and business discussions.
• Translate business documents, contracts, reports, company policies, and other assigned materials.
• Facilitate communication and coordination with foreign customers, business partners, and executives.
• Review and proofread English documents to ensure accuracy and professionalism before submission or publication.

1. Administrative and General Support

• Update and maintain the company’s Facebook page and website content.
• Accompany executives on business-related errands and prepare necessary documents, including visa and work permit renewal applications.
• Manage and coordinate meeting room bookings.
• Arrange travel bookings, accommodation reservations, and company events as required.
• Provide support for various administrative functions and assist the HR department when necessary.
• Perform other duties and special assignments as assigned by management.

Qualifications

• Bachelor’s degree in English, Business Administration, Liberal Arts, Humanities, or a related field.
• Minimum 2–5 years of experience in executive secretarial, coordination, or administrative support roles.
• Excellent command of English, both written and spoken.
• Strong interpretation and translation skills (English-Thai and Thai-English).
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal, communication, and coordination skills.
• Detail-oriented, trustworthy, and able to maintain confidentiality.
• Ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Ability to work independently and under pressure in a fast-paced environment.