Executive Secretary

About the role

Provide a full spectrum of high-level secretarial and administrative support to senior executives and top management.

Key responsibilities

• Manage complex business correspondence, calendar, diary, expenses claim, and corporate events management
• Coordinate cross-border meetings and prepare high-quality presentation materials and briefing notes
• Arrange extensive business trips, including complex visa applications (including Mainland China travel documents/visas), flight bookings, and hotel reservations
• Prepare professional business reports, comprehensive minutes, and official file notes
• Perform ad hoc strategic duties as assigned by management

About you

• Bachelor's Degree holder or above in Business Administration, Translation, or related disciplines
• Minimum 3-5 years of secretarial or administrative experience, preferably gained from multinational corporations (MNCs) or companies with China-backed backgrounds
• Solid knowledge of China regulations and Mainland corporate operations is a distinct advantage
• Fluency in both spoken and written English and Chinese (including fluent Cantonese & Mandarin) is essential
• Proficiency in corporate computer applications, including Microsoft Word, Excel, PowerPoint, and Chinese Word Processing
• Independent and proactive, highly organized, and able to work under pressure in a fast-paced environment