Executive Secretary

Management Support

• Provides daily administrative support to CEO / Executive Chairman
• Handles sensitive matters with a high level of confidentiality and discretion
• Maintains diary and calendars for the CEO / Executive Chairman. Plans, organizes, and manages appointments, meeting schedules and travel plans
• Prepares presentations and reports for the CEO / Executive Chairman
• Manages expenses and claims for CEO / Executive Chairman
• Recommends creative ways to improve existing methods that increase administrative efficiencies; identifies ways to translate others' ideas into solutions and procedures
• Any other ad-hoc duties as assigned

Office Administration

• Handles all office matters relating to telephone, mails and IT
• Reviews the office equipment contract such as photocopier and courier services
• Order of pantry and stationery items as well as to maintain the stock
• Handle the company's corporate, staff gift and hampers
• Undertake any ad-hoc projects related to the office admin

Qualifications/Experience

• Degree in Business Administration or any related filed
• Minimum 3 years of secretarial/administrative support experience to Senior Management
• Ability to work independently
• Strong organization skills
• Having a sense of urgency, ability to multitask, and a good team player who is able to work well with multiple stakeholders and build rapport in a fast-paced environment
• Excellent interpersonal and communication skills
• Highly organized, mature, meticulous with a great attention to detail
• Proficient in MS Office suite