Executive Secretary

Key responsibilities

1. Performs job functions consistent with the corporate vision and mission statement and core values of the company.

2. Attends to communication concerns:

   • Answer and screen telephone calls and transmit and receive facsimile and electronic mail messages.
   • Handle all incoming and outgoing memoranda, letters, communications and operational documents; establish priority of documents and materials received from departments in terms of action required
   • Prepare drafts of and type/encode internal and external office correspondence, memoranda, and similar communication as directed.
   • Assist in the information dissemination processes; undertake routing or distribution of materials intended for company officers and employees

3. Coordinate appointments and schedules of the superior; draft/prepare materials (speeches, audio-visual presentations, documents) that may be needed by the superior for such appointments.

4. Consolidate monthly work schedule of the Management Committee members, notify those concerned on the schedule and venue of meetings called by the superior, and prepare minutes of meetings as directed.

5. Undertake travel arrangements and other official business activities of key officers.

6. File documents and records according to established classifications; keep updated files with particular emphasis on the maintenance of confidentiality of classified information

7. Coordinate and liaise with other departments on specific assignments given by the superior or for the purpose of securing requirements such as supplies and equipment, documents and needed information.

8. Performs such other duties and responsibilities related to and/or implied from the above enumeration.