Executive Secretary

About the role

We are seeking a highly organized, professional, and detail-oriented Executive Secretary to provide administrative and coordination support to the Office of the President. The Executive Secretary will work closely with the President and alongside two Executive Assistants, assisting in the coordination of schedules, meetings, communications, documents, and other matters requiring the attention of the Office of the President.

Key responsibilities

• Provide day-to-day administrative and secretarial support to the Office of the President.
• Assist in managing and coordinating the President's schedule, appointments, meetings, and engagements.
• Prepare, organize, and maintain correspondence, reports, presentations, meeting materials, and other executive documents.
• Coordinate closely with the two Executive Assistants regarding schedules, requests, follow-ups, and other matters concerning the Office of the President.
• Monitor pending requests, instructions, deadlines, and commitments requiring follow-up.
• Coordinate with department heads, managers, employees, and external parties on matters endorsed by the Office of the President.
• Assist in organizing meetings, appointments, business engagements, and other activities of the President.
• Maintain accurate, organized, and confidential records and files.
• Receive, organize, and appropriately route communications, documents, and requests addressed to the Office of the President.
• Assist in the preparation and coordination of executive meetings, events, and special projects.

About you

• Bachelor's degree in Business Administration, Management, Office Administration, or a related field.
• Previous experience as an Executive Secretary, Executive Assistant, Administrative Assistant, or similar role is preferred but not required.
• Excellent organizational and time-management skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Strong attention to detail and ability to manage multiple tasks and priorities.
• Professional, reliable, and highly organized.
• Able to work effectively with executives, managers, and various departments.
• Demonstrates discretion and maturity when handling confidential information.
• Willing to learn and able to adapt to a fast-paced executive environment.