Executive Secretary

About the role

We are seeking an experienced and highly organized Executive Secretary to join our dynamic team at MNARA SUPPLIES CO.,LTD. in Bangkok. This full-time position will provide direct support to the senior leadership, ensuring the smooth and efficient running of the office. The successful candidate will play a crucial role in facilitating communication, managing schedules, and assisting with a variety of administrative tasks.

What you'll be doing

• Providing comprehensive administrative and executive support to the CEO.
• Maintaining and coordinating complex calendars, schedules, appointments, and meetings for the CEO.
• Handling telephone inquiries, screening, and prioritizing calls and messages.
• Drafting, reviewing, and proofreading correspondence, reports, presentations, and other business documents.
• Organizing and maintaining electronic and physical filing systems.
• Assisting with the preparation of meeting agendas and taking detailed meeting minutes.
• Coordinating and facilitating communication between departments within the company.
• Handling confidential and sensitive information with the utmost discretion and professionalism.
• Overseeing and coordinating the Human Resources (HR) function, ensuring that HR operations, policies, and procedures are effectively implemented.
• Supervising and overseeing the HR team, including work assignments, performance, and day-to-day operations.
• Overseeing and coordinating the Secretary / Executive Secretary function to ensure smooth and efficient support to the CEO and management.
• Supervising and managing the Secretary team, including work planning, task assignments, and performance monitoring.
• Coordinating with relevant departments and management to ensure effective communication and smooth execution of company operations.
• Performing other duties and responsibilities as assigned by the CEO.

What we're looking for

• At least 3–5 years of experience as an Executive Secretary, Executive Assistant, or similar role.
• Experience in HR, administration, or team supervision will be an advantage.
• Good communication and interpersonal skills, with the ability to work with people at all levels.
• Strong organizational and multitasking skills with good attention to detail.
• Good leadership and coordination skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good command of English. Understanding of Japanese is a plus.
• Knowledge of ISO 9001 or other management system standards is a plus.

What we offer

At MNARA SUPPLIES CO.,LTD., we are committed to providing a supportive and nurturing work environment that fosters professional growth and development. Our comprehensive benefits package includes:

• Competitive salary and annual performance-based bonuses
• Generous paid time off and holiday leave
• Comprehensive health, dental and vision insurance coverage
• Retirement savings plan with employer contributions
• Professional development opportunities and training programs
• Collaborative and inclusive company culture

Work day : Monday to Friday

Work time : 08.00 am. - 05.30 pm.