Executive Secretary

About the role

The Secretary provides administrative and clerical support to ensure the efficient operation of the office. This position assists management and staff through effective communication, organization, and documentation, maintaining confidentiality at all times.

Key responsibilities

• Handle phone calls, emails, and correspondence in a professional and timely manner
• Schedule and organize meetings, appointments, and travel arrangements
• Prepare, edit, and manage documents, reports, and presentations
• Maintain filing systems, records, and databases—both digital and physical
• Coordinate communication between departments and external stakeholders
• Monitor and order office supplies as needed
• Prepare meeting agendas, take minutes, and distribute them promptly
• Assist in basic bookkeeping, record-keeping, and expense tracking
• Support HR or management with clerical tasks such as filing, documentation, and scheduling
• Ensure the confidentiality of sensitive company and employee information

About you

• Bachelor's degree in Business Administration, Office Management, or a related field preferred
• Proven experience as a Secretary, Administrative Assistant, or similar role
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook)
• Excellent communication and organizational skills
• Strong attention to detail and ability to multitask
• Professional attitude and discretion in handling confidential information