Executive secretary

About the role

We are seeking an experienced Executive Secretary to join the Gary Tay Group in our Central Region office. This is a full-time position offering the opportunity to provide high-level administrative and secretarial support to senior members of the organisation. As Executive Secretary, you will be integral to ensuring the smooth running of executive operations, managing schedules, communications, and key business activities. This role is essential in supporting the strategic objectives of the company and maintaining professional standards across all administrative functions.

What you'll be doing

• Managing complex calendars and scheduling for senior executives, including meetings, travel, and events
• Providing comprehensive secretarial support including correspondence, minute-taking, and document preparation
• Coordinating and organising meetings, conferences, and business events
• Managing executive communications and acting as a key point of contact for internal and external stakeholders
• Preparing presentations, reports, and business proposals for executive presentations
• Maintaining confidentiality and handling sensitive information with discretion
• Coordinating travel arrangements and accommodation for executives
• Managing office administration, records, and filing systems
• Supporting special projects and strategic initiatives as required
• Liaising with other departments to ensure seamless executive support delivery

What we're looking for

• Proven experience as an Executive Secretary or similar senior administrative role, ideally within a corporate environment
• Exceptional organisational skills with the ability to manage multiple priorities and meet tight deadlines
• Strong proficiency in Microsoft Office Suite and other relevant office management software
• Excellent written and verbal communication skills in English
• Demonstrated ability to maintain confidentiality and handle sensitive matters professionally
• Proactive approach with strong problem-solving capabilities and the ability to work independently
• Professional demeanour and ability to represent the organisation effectively
• Strong interpersonal skills and the ability to work collaboratively with executives and staff at all levels
• Attention to detail and commitment to maintaining high standards of work
• Experience with travel coordination and event management is advantageous

About us

Gary Tay Group is a dynamic and professional organisation committed to delivering excellence across our business operations. We pride ourselves on fostering a supportive workplace culture where employees are valued and their contributions recognised. With a strong commitment to operational efficiency and professional standards, we invest in our team to ensure their success and development within a collaborative environment.

What we offer

We offer a competitive salary package commensurate with experience, along with a range of benefits designed to support your wellbeing and professional development. You will have the opportunity to work within a professional team environment, supporting senior leadership and gaining valuable exposure to high-level business operations. We are committed to providing a supportive workplace where you can develop your career and contribute meaningfully to the organisation's success. We encourage a healthy work-life balance and provide a professional working environment in our Central Region office.

Apply now

If you believe you have the skills and experience to excel in this Executive Secretary role, we would like to hear from you. Please submit your CV and a cover letter detailing your relevant experience to the Gary Tay Group recruitment team.

4 day work week

10.30am to 5:30pm