Executive Secretary

WE ARE HIRING! Position: Executive Secretary VP Office Location: Riyadh, Saudi Arabia Industry: Global Downstream Aluminium / Industrial About the Role: A leading global downstream aluminium company in Riyadh is looking for an organized, reliable, and highly presentable Executive Secretary to support the Vice President s Office. You will manage executive schedules, coordinate high-level meetings, and keep day-to-day operations running seamlessly with full confidentiality. Key Responsibilities: Calendar & Travel: Organize the VP s daily schedule, plan business meetings, and arrange travel itineraries. Executive Communication: Screen calls, prioritize incoming emails, and manage official correspondence with clear, fluent English. Meetings & Presentations: Attend key discussions to record precise minutes, prepare clean PowerPoint presentations, and follow up on VP-signed action items. Confidentiality: Handle sensitive corporate documents, contracts, and internal notes with maximum discretion. Office & Financial Support: Assist with office invoicing, expense tracking, timekeeping, and ordering executive office supplies. Record Keeping: Maintain a structured, easily accessible digital and physical filing system.

Desired Candidate Profile

Requirements: Education: Bachelor s degree in Business Administration, Literature, or a related field. Experience: Minimum 3+ years of direct experience working closely and directly with C-Level Executives, Directors, or Vice Presidents in previous organizations. Communication & Tact: Exceptional interpersonal skills, professional etiquette, and highly refined communication skills (tactful, courteous, and professional approach). Language: Good to fluent command of English (written and verbal). Skills: Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook), highly organized, trustworthy, and detail-oriented.