Executive Secretary

We are looking for a highly organized and proactive Executive Secretary to provide administrative and operational support to the management team. The ideal candidate is detail-oriented, professional, resourceful, and able to handle confidential information with integrity. This role requires strong communication skills, time management, and the ability to work in a fast-paced environment while managing multiple priorities.

Key Responsibilities

• Manage calendars, schedules, appointments, and meetings for executives
• Coordinate internal and external communications, including emails and follow-ups
• Prepare reports, presentations, meeting notes, and documents as needed
• Organize and maintain files, records, and confidential information
• Assist in project coordination and ensure deadlines are met
• Handle travel arrangements, bookings, and itinerary preparation if required
• Support day-to-day administrative and operational tasks
• Coordinate with different departments and external partners when necessary
• Monitor tasks, reminders, and action items for executives
• Perform other duties assigned by management

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related field is preferred
• Proven experience as an Executive Assistant, Administrative Assistant, or similar role is an advantage
• Strong organizational and multitasking skills
• Excellent verbal and written English communication skills
• Proficient in Microsoft Office, Google Workspace, and online collaboration tools
• Ability to work independently and maintain professionalism at all times
• Strong attention to detail and problem-solving skills
• Familiarity with AI tools such as ChatGPT, Claude or similar platforms is an advantage

Preferred Skills

• Time management and prioritization
• Confidentiality and discretion
• Adaptability and flexibility
• Strong interpersonal skills
• Tech-savvy and willing to learn new systems quickly