Executive Secretary

About the role

The Cool Company Limited is seeking a highly organised and proactive Executive Secretary to join our team in Samut Prakan on a full-time basis. This role is pivotal to the smooth operation of our executive office, providing comprehensive administrative and secretarial support to senior leadership. You will be the backbone of our executive function, ensuring that schedules, communications, and office operations run seamlessly. This position offers the opportunity to make a direct impact on the success of our organisation by enabling our executives to focus on strategic initiatives whilst you manage the operational details that keep everything running efficiently.

Key responsibilities

• Managing executive calendars, scheduling meetings, and coordinating appointments across multiple stakeholders and time zones
• Preparing and editing correspondence, reports, presentations, and other business documents with meticulous attention to detail
• Organising and coordinating meetings, conferences, and events, including venue arrangements, catering, and logistics
• Take minutes of meeting
• Handling sensitive and confidential information with discretion and professionalism
• Managing executive expense reports, travel arrangements, and related administrative functions
• Serving as a primary point of contact for internal and external communications on behalf of senior management
• Maintaining filing systems, databases, and records in both digital and physical formats
• Providing general office administration support and performing ad-hoc duties as required
• Coordinating with other departments to ensure smooth communication and project delivery

What we're looking for

• Proven experience in an executive secretary, personal assistant, or similar senior administrative role, preferably within a corporate environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks and meet deadlines
• Outstanding written and verbal communication skills in English; proficiency in additional languages is advantageous
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
• Strong interpersonal skills with the ability to work effectively with senior management and colleagues at all levels
• Discretion and confidentiality in handling sensitive business matters
• Ability to work independently and take initiative whilst remaining a collaborative team member
• Attention to detail and a commitment to maintaining high standards of accuracy
• Flexibility and adaptability in a fast-paced, dynamic work environment
• Experience with event coordination and travel management is preferred

What we offer

At The Cool Company Limited, we pride ourselves on creating a supportive and inclusive workplace where our employees thrive. We offer a competitive salary package commensurate with experience, comprehensive health and wellness benefits, and opportunities for professional development and career progression. We believe in work-life balance and provide flexible working arrangements where possible. Our team enjoys a collaborative culture with regular team-building activities and social events. We are committed to supporting the wellbeing of all our employees and welcome discussions about any adjustments or additional support you may require.

About us

The Cool Company Limited is a dynamic and forward-thinking organisation committed to delivering excellence in everything we do. Our mission is to provide innovative solutions and exceptional service to our clients whilst maintaining a workplace culture that values integrity, collaboration, and continuous improvement. We are proud of our achievements and our reputation within the industry. We foster an environment where creativity is encouraged, ideas are valued, and our team members are empowered to make a meaningful contribution to our success. We are an equal opportunities employer dedicated to building a diverse and inclusive workforce.

Apply now

If you are an experienced Executive Secretary with a passion for providing exceptional administrative support and organisational excellence, we would love to hear from you. Please submit your CV and a cover letter outlining your relevant experience and why you believe you would be an excellent fit for this role.