Executive Secretary

Company Description Nidhi Land Infrastructure Developers India (P) Ltd. is a real estate developer and builder based in Mangaluru, with over a decade of experience in commercial and residential projects. The company focuses on creating safe, high-quality, and efficient spaces that deliver strong value to customers. Guided by a mission rooted in trust, dedication, and customer satisfaction, Nidhi Land consistently aims to stay at the forefront of a rapidly evolving real estate industry. The organization upholds high standards of business ethics, environmental sustainability, and fair-trade practices in every project. Team members join a culture that values innovation, meaningful collaboration, and long-term relationships with clients and stakeholders.

Role Description

1. Executive Support & Coordination

• Provide high-level administrative and secretarial support to the CEO.

• Manage the executive’s calendar, schedule meetings, and ensure optimal time management.

• Screen and prioritize calls, emails, and correspondence, ensuring timely responses.

2. Documentation & Communication

• Draft, review, and prepare official letters, emails, reports, presentations, and minutes of meetings.

• Maintain confidentiality while handling sensitive company and personal information.

• Ensure accuracy and professionalism in all written and verbal communications.

• Translate executive instructions into clear communication for teams and departments.

3. Meeting & Event Management

• Organize, coordinate, and follow up on board meetings, leadership reviews, and external engagements.

• Prepare agendas, briefing materials, and presentation decks for meetings.

• Record, distribute, and track action items from meetings to ensure timely follow-ups.

• Support in planning corporate events, conferences, and high-level business gatherings.

4. Travel & Logistics

• Arrange domestic and international travel plans including tickets, accommodation, visa processing, and local transport.

• Prepare detailed itineraries ensuring smooth coordination across multiple time zones.

• Manage reimbursements, travel claims, and related expense reports.

5. Office & Administrative Management

• Maintain filing systems, physical and digital, for quick retrieval of documents.

• Handle confidential records, contracts, agreements, and other critical files.

• Liaise with vendors, service providers, and government authorities when required.

• Oversee office supplies and ensure smooth day-to-day operations of the executive’s office.

6. Stakeholder & Relationship Management

• Build and maintain professional relationships with clients, partners, board members, and senior stakeholders.

• Represent the executive in interactions where direct involvement is not possible.

7. Confidentiality & Professionalism

• Handle sensitive corporate and personal information with utmost discretion.

• Maintain a high degree of integrity and reliability.

• Ensure compliance with company policies, governance standards, and legal requirements.

Qualifications

B.A, B.COM or B.B.M

Minimum 3 years experience in administration role

Languages : English, Kannada, Hindi, Tulu (optional)

Effective Communication skills are required

Preffered: Female