Executive Secretary

Executive Secretary – AI & Administrative Support

Location: Quezon City, Metro Manila
Employment Type: Full-time

About the Role

Arik Construction is looking for a reliable, highly organised and AI-capable Executive Secretary to support senior management.

Approximately 40% of the role will involve using AI and digital tools for research, document preparation, presentations, data organisation, meeting summaries, workflow improvement and executive support. The remaining responsibilities will focus on traditional executive secretarial and administrative work.

We value attitude, initiative, integrity and willingness to learn more than a perfect technical background. The ideal candidate is trustworthy, resourceful, professional and comfortable working in a fast-paced environment.

Applicants must also be willing and able to travel anywhere in the Philippines or internationally when required.

Key Responsibilities

AI and Digital Support — Approximately 40%

• Use AI tools such as ChatGPT, Microsoft Copilot, Gemini, Canva AI or similar platforms to improve productivity
• Conduct AI-assisted research and prepare clear executive summaries
• Draft and improve letters, reports, proposals, presentations and internal communications using AI
• Convert meeting discussions, voice notes and instructions into minutes, action plans and follow-up lists
• Organise, analyse and summarise business and project information
• Create professional presentations, basic reports, trackers and visual materials
• Identify repetitive administrative tasks that can be simplified or automated
• Verify AI-generated information for accuracy, confidentiality and professional quality
• Learn and adopt new digital tools that can improve executive and company workflows

Executive and Administrative Support — Approximately 60%

• Manage executive calendars, appointments and meeting schedules
• Arrange local and international travel, accommodation and detailed itineraries
• Organise meetings, prepare agendas, take minutes and monitor action items
• Handle confidential company and executive records with discretion
• Screen calls, messages and correspondence and identify urgent matters
• Coordinate with employees, clients, suppliers, consultants and external stakeholders
• Assist with expense reports, budget monitoring and administrative requirements
• Help manage office supplies, equipment and service providers
• Support senior management with business, project and personal administrative matters
• Travel with or on behalf of management when required

Qualifications

• At least 2–3 years of experience as an Executive Secretary, Executive Assistant or in a similar administrative role
• College graduate in Business Administration, Office Administration, Management or a related course
• Practical experience using AI tools for research, writing, presentations or productivity
• Strong willingness to continuously learn new AI and digital applications
• Good written and verbal communication skills in English
• Working knowledge of Microsoft Word, Excel, PowerPoint and Outlook
• Able to prepare professional documents and presentations with minimal supervision
• Organised, dependable and capable of managing several priorities at once
• Trustworthy and capable of handling sensitive and confidential information
• Proactive, resourceful and able to solve problems independently
• Professional when dealing with executives, clients and government or private-sector representatives
• Flexible with working hours when important business matters arise
• Willing to travel anywhere in the Philippines and internationally
• Construction or engineering industry experience is an advantage but is not required

What Matters Most to Us

We are looking for someone who combines strong character with modern working skills. The successful candidate should be honest, hardworking, respectful, trainable and committed.

AI proficiency is important, but applicants must also demonstrate good judgment, accuracy and confidentiality. Technology should help the employee work faster and better—not replace careful thinking and personal responsibility.

About Arik Construction

Arik Construction is a growing construction company committed to delivering quality projects and dependable service. We provide a professional but practical working environment where employees are encouraged to learn, embrace technology, take initiative and grow with the organisation.

What We Offer

• Competitive salary based on experience and qualifications
• AI, digital productivity and professional development training
• Local and international travel exposure
• Health and wellness benefits
• Supportive and growth-oriented working environment
• Career advancement opportunities within a growing group of companies

If you are organised, dependable, comfortable using AI and ready to grow with the company, please submit your CV and cover letter to our Human Resources team.

In your cover letter, briefly describe the AI tools you have used and how you used them in your previous work.