Executive Secretary

Job Location: Chennai
Experience: 5–10 Years
Department: Chairman’s Office

Job Summary

We are looking for a highly organized and professional Executive Secretary to provide comprehensive administrative and coordination support to the Chairman. The role requires excellent communication, strong follow-up skills, discretion, and the ability to manage multiple priorities with confidentiality.

Key Responsibilities

• Manage the Chairman’s calendar, appointments, meetings, and daily schedule.
• Coordinate and schedule meetings with senior leaders, staff, partners, guests, and external stakeholders.
• Prepare meeting agendas, documents, presentations, and briefing materials as required.
• Maintain accurate records of meetings, discussions, decisions, and action points.
• Follow up with concerned departments on decisions, assignments, and pending actions.
• Handle official correspondence, emails, letters, and communication on behalf of the Chairman when required.
• Draft and proofread letters, reports, notes, presentations, and official communications.
• Coordinate travel arrangements, itineraries, accommodation, and related requirements.
• Receive and coordinate important visitors and guests meeting the Chairman.
• Maintain confidential documents, information, and records with a high level of discretion.
• Coordinate with senior management and various departments to ensure smooth execution of the Chairman’s instructions.
• Prepare status updates and reports on important assignments and pending matters.
• Support the Chairman in events, meetings, conferences, and special projects.
• Handle multiple priorities and urgent assignments efficiently.
• Maintain professional relationships with internal and external stakeholders.

Required Skills

• Excellent written and verbal communication skills.
• Strong organization, planning, and time-management skills.
• Excellent follow-up and coordination abilities.
• Proficiency in MS Office – Word, Excel, PowerPoint, Outlook/Email.
• Strong attention to detail and accuracy.
• Ability to handle confidential and sensitive information.
• Professional etiquette and interpersonal skills.
• Ability to work under pressure and manage multiple priorities.
• Strong documentation and presentation skills.
• Mature, dependable, and proactive approach to work.

Qualification & Experience

• Bachelor's degree in Business Administration, Management, Communications, or any relevant field.
• 5–10 years of experience as an Executive Secretary, Personal Assistant, Executive Assistant, or similar role.
• Experience supporting senior management / C-level executives will be preferred.

Key Competencies

Executive Coordination | Calendar Management | Meeting Coordination | Documentation | Communication | Follow-up | Confidentiality | Travel Coordination | Stakeholder Management | Event Support

Pay: ₹30,000.00 - ₹40,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Provident Fund

Application Question(s):

• Are you Believer of Christ?

Work Location: In person