Executive Secretary

Executive Secretary (Legal Background Required)

Position Overview

We are seeking a highly accomplished and discreet Executive Secretary with a strong legal background to serve as a trusted partner to Executive Management. This role is suited for a polished professional who combines executive-level administrative expertise with a solid understanding of legal, corporate, and regulatory matters.

The successful candidate will act as a key liaison between senior leadership, legal counsel, regulators, financial institutions, and external stakeholders while ensuring the highest standards of confidentiality, professionalism, and corporate governance.

Key Responsibilities

• Provide strategic administrative and executive support to senior management.
• Manage and coordinate executive schedules, high-level meetings, international travel, and confidential communications.
• Draft, review, and manage legal correspondence, contracts, board resolutions, powers of attorney, and corporate documents.
• Prepare executive reports, meeting agendas, presentations, and minutes with exceptional accuracy and attention to detail.
• Maintain oversight of corporate records, statutory documents, licenses, and regulatory filings.
• Liaise with external legal counsel, government authorities, banks, auditors, and business partners.
• Monitor key corporate deadlines, contractual obligations, and compliance requirements.
• Support governance initiatives and ensure adherence to internal policies and regulatory standards.
• Handle sensitive and confidential matters with absolute discretion and professionalism.

Qualifications

• Bachelor's Degree.
• Minimum 2 years of experience in an Executive Secretary, Executive Assistant, Legal Secretary, or Corporate Affairs role supporting senior leadership.
• Strong understanding of legal documentation, corporate governance, and regulatory processes.
• Exceptional written and verbal communication skills in English.
• Advanced proficiency in Microsoft Office Suite.
• Outstanding organizational, analytical, and stakeholder management capabilities.
• Ability to work independently in a fast-paced executive environment.

Preferred Qualifications

• Experience within corporate, financial services, commodities, precious metals, or multinational organizations.
• Arabic language proficiency is highly desirable.
• Previous experience supporting C-Level Executives, Board Members, or Managing Directors.

Work Location: In person