Executive Secretary

Job Summary

The Executive Secretary provides high-level administrative support to the executive leadership team, specifically the Chief Executive Officer (CEO), Chief Strategy Officer (CSO), and Chief Marketing Officer (CMO). This role manages daily administrative operations, coordinate calendars, and handle secretarial duties to ensure maximum efficiency across executive operations.

How Will You Contribute

• Calendar Management: Proactively manage, synchronize, and align the schedules, appointments, travel arrangements, and meetings for the CEO, CSO, and CMO to avoid conflicts.
• Administrative Assistance: Handle day-to-day secretarial operations, including screening calls, email management, organizing electronic and physical files, and preparing routine documents.
• Executive Meeting Support: Coordinate executive and strategic planning meetings, draft agendas, reserve facilities, prepare materials, and take accurate minutes and action items when needed.
• Internal Coordination: Serve as a reliable point of contact between the executive office, internal department heads, and external stakeholders to facilitate smooth communication.

What RCBC Leasing Can Offer You

• A competitive compensation and benefits package.
• HMO upon regularization with up to five (5) free dependents.
• A highly motivated work environment with yearly opportunity for merit increase and promotion.

What Will Make You Successful

• Education & Credentials: A college degree (Bachelor's degree in Business Administration, Office Management, Communications, or a related field).
• Work Experience: Prior experience working as a group secretary or executive assistant supporting multiple senior executives simultaneously is highly preferred.
• Core Competencies: Exceptional time-management, organization, and multi-tasking skills with strong attention to detail.
• Communication & Discretion: Excellent written and verbal communication skills, strong interpersonal abilities, and strict adherence to confidentiality when handling executive matters.