Executive Secretary

Qualifications

• Bachelor's degree in Business Administration, Management, Architecture, Civil Engineering, Communications, or other related disciplines. A Master's degree (MBA or equivalent) is an advantage.
• Minimum 5 years of relevant experience as an Executive Secretary, Executive Assistant to a CEO/C-Level Executive, Executive Business Partner, Corporate Secretary, or in a similar executive support role.
• Previous experience supporting C-Level executives, Board of Directors, or senior management is highly preferred.
• Experience in Property Development, Real Estate, Hospitality, or diversified business groups will be considered an advantage.
• Experience coordinating community, social, or non-profit initiatives will be considered an advantage.
• Excellent verbal and written communication skills, with the ability to communicate professionally with executives, employees, business partners, and external stakeholders.
• Advanced proficiency in Microsoft Office / Microsoft 365, particularly Excel, Word, and PowerPoint. Knowledge of Visio is an advantage.
• Ability to prepare executive reports, presentations, dashboards, meeting materials, correspondence, and business analyses.
• Excellent organizational and time-management skills, with the ability to manage executive calendars, meetings, schedules, follow-ups, and priorities effectively.
• High integrity, professionalism, discretion, and the ability to maintain strict confidentiality when handling sensitive business and executive information.
• Strong sense of ownership, initiative, accountability, and attention to detail.
• Excellent coordination and follow-up skills, with the ability to work independently and ensure that agreed actions and priorities are properly tracked and completed.
• Professional demeanor and executive presence, with a strong service-oriented mindset.
• Adaptable, resilient, and comfortable working in a fast-paced and dynamic business environment.
• Willing to work flexible hours when required and undertake occasional business travel.